9/2/2008 PLANNING AND CONSTRUCTION COMMITTEE Minutes

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Library Project continued Development Bud In reviewing this document it was pointed out that only the cupola is listed under exclusions and lick was asked to add the other alternates to the list. The document reviewed is attached to the printed set of these minutes. Clerk of the Wort s...Janice Mills said she has some concern that the contract with Pomroy calls for the Project Manager to hire and have under him the Clerk of the Works. Janice emphasized that this is no reflection on Rick;that she is very pleased with Rick's services,but she just feels that Rich, of course, worts for profit but the Clerk of the worts worts for the town. Joyce Mason commentcd that due to the size of the project they felt that the Project Manager should appoint the Clerk of the works. Rick added that the norm in the industry is that the Clerk of the Works cones under the Project Manager. The Owner's Project Manager carries heavy liability insurance and so states urge municipalities to have all under one umbrella. lick said the Fire Substation project was the first time he has done otherwise. He said the Clerk doesn't cheep on the Project Manager; it is the Project Managerl.s responsibility to provide Clerk of the Works. Catherine said for the Fire Substation project Ernie(Clerk of the Works)reports to Rick every day and that is normally what is done. Iry added that he can't foresee a problem with this. Benches...Rick Pomroy obtained some information on benches and gave it to Steve Cook for subcommittee Friends to review. Invoices...Folloing invoices were submitted for approval for payment: 1. $40,459.00—J. Stewart Roberts 2. 5,2.10.00—pomroy Associates Motion: Joe Krait motioned that the invoices presented he approved for payment; Sheldon Gilbert seconded this motion; and it was unanimously approved. .lane Dolan exited the meeting at 7:15 p.m Fire Substation# Rick Pornroy provided an update to the Committee as detailed in the project update document attached to the printed set of these minutes. Rick said under the contract the Contractor was to substantially complete project by September 1. Rick said they've not met the deadline but will by this Friday. Rick recommends this Committee approve extending completion deadline of the project at no cost to the contactor to September 12. Joyce Mason said she does not see an issue with granting the extension. Joe Brit motioned that we approve extending completion deadline of the project at no cost to the contractor to September 12,2008;Irving Goldberg seconded this motion; and it was unanimously approved. PCO/Cbange Order Log.....Item 9 on page 2 notation indicates bollard not able to be added due to underground utilities. Landscape Plan...Catherine presented the Landscape site plan for the Committee to review. She said she met with 3 vendors and the lowest and most responsible one was Maffei. Catherine said they are expected to begin work next wee ...cost: just under$25,000. Furnishings,..Chief Baler presented a listing of items being requested and said they are similar to what they have in the main building. He said window treatments are not listed; he doesn't have a price yet. Chief Baker said he will be able to stay under the$15,000 budget. Irving Goldberg pointed out that the flat panel pricing listed is much higher than what could be purchased at Best Buy. Chief.Baler said he is aware that he'll do better price wise when he actually goes to purchase and, in fact,some local businesses gill give better deals. Janice bills commented that it is very nice for local vendors to be able to say the Fire Department bought through our business. 2