1/28/2009 PLANNING AND CONSTRUCTION COMMITTEE Minutes

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Library Project(continued) LEER Consultant Cost Proposal...Rick presented for approval by the Committee a LEED Consultant Cost Summary,which he said is done from a consultant perspective. Steve Cook said the Subcommittee had no issues with this proposal in the amount of$82,455.00. Sheldon Gilbert added that based on doing this we should get the LEED grant. A copy ofthe proposal presented is attached to the pr'nt d set of these minutes. Motion; Sheldon Gilbert motioned that we accept this proposed LEER Consultant Cost Summary in the amount of$82,455.00 as presented to the Planning and Construction Committee on January 28,2009; Kevin Shad ett seconded this motion; and It was unanimously approved. Gene Smargon stated he was going on record saying these charges better be set and firm. Steve Cook responded that we have to keep in mind this is a fluid project. Gene said but he doesn't want to hear about increases at the end. Steve responded that we already addressed this issue and any request for increase will be presented beforehand. The Committee discussed this issue at length saying when they a Committee already dealt with the issue the feeling is it should not be continually brought up by one individual. It has been dealt with'and is done. Furnishings Fees...Submitted for approval is a request submitted by J. Stewart Roberts for$37,950.00 for Furnishings Fees as detailed in the 1/27/09 proposal attached to the printed set of these minutes. Motion: Sheldon Gilbert motioned to accept the Furnishings Pees proposal submitted by J. Stewart Roberts as presented to the Planning and Construction Committee on January 2 8,2009; Irving Goldberg seconded this motion; and it was unanimously approved. oPM Additional Services...Rick Pomroy addressed the Committee and said that based on the conversation at the last Planning and Committee meeting he prepared a Summary of additional services he performed through 12/31/08. copy of this summary is attached to the printed set of these minutes. Steve Cook and Committee members voiced their appreciation of all that Rick has accomplished, including corning in under budget in the Fire Station project. Where was a lengthy discussion during which Catherine pointed out that the Subcommittee was aware of the extra work Rick was performing. Joyce Mason added that Rick has given so touch to the community and now we have hien in a position of having to justify his time. Joyce said she encouraged Rick to submit for his additional fees for his additional work for the Fire Station. Joyce offered to meet with Gene to discuss this further. Sewer A ement...Joyce informed the Committee that this will go to the Selectmen on February 9 for aproval. Book Security....Rick said book security vendors will come in and do a presentation. Helene said she is checking with other libraries on this topic. Invoices...Following invoices were submitted for approval for payment: 0 $177,721.25 - Bufftree Bldg. Co. 0 9,995.00—J. Stewart Roberts * 16,200.00—Ponnroy Associates Motion: Sheldon Gilbert motioned that the 3 invoices presented be accepted for payment; Irving Goldberg seconded this motion; and it was unanimously approved. Helene I eF'oe and Nancy Soderberg exited the meeting at 7:20 p.m. z