9/3/2009 PLANNING AND CONSTRUCTION COMMITTEE Minutes

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Lib ra PM ect continued * Rick,Joyce Mason, and Catherine met with Pat Costello, Town Counsel,regarding handling project changes that were design related. In this connection,Rick referred the Committee to the Johnson-Roberts Contract Summary-8-11-09 and Project Change Analysis—Design Adds. Both of these documents are attached to the printed set of these minutes. Rick said that according to 'own Counsel the contract with Stewart Roberts and the way it was written does not give us the right to withhold-farads. During the review,Rick advised that Pat Costello reviewed the entire change orders on the project and was amazed with how few change orders we have on the project. However,Pat Costello fest we should officially reserve our right to pursue any damages if deemed necessary at the end of the project. Rick said he has not sent the letter yet. He asked Pat if he could inform Stewart Roberts first and Rick did call Stewart. Catherine Laurent added the comment that Pat looked at what we had in the contingency fund and Pat said if that's where it ends up"you guys have clone a great job." Project Changes...Rick provided a PCO/Change Order Log,which is attached to the printed set of these minutes. Rick explained the 5 change order items ander Change Order#4(identified as PC0 , PCO14, PCO l )PCO 16,and CE#2 1. on the log),and recommended they be approved as presented this evening. Motion: Irving Goldberg motioned to approve Change order#4 as presented-, Janice Mills seconded this motion; and it was unanimously approved. On working towards a quick resolution on finding responsibility for the support system for precast panels at the entrance, and items discussed,Rick asked the Committee if they would give him the authorization to work this out to resolution with the contractor/architect. Motion: Janice Mills motioned to give Rick Pomroy permission to work out the items discussed; Sheldon Gilbert seconded the motion; and it was unanlimousiy approved. LEE ...29 Design points were submitted;3 were denied. Rick advised that once a point'is denied the only way to get it back is to appeal. Rick said the Subcommittee consensus was to pursue the 3 denied points. Stewart Roberts will talk to the men Council. 3 points could mare the difference between gold or silver certification. kick also pointed out that our new library building will use 4 %less energy to heat and light this building than a building this size without the energy savers. Development Bud a The development budget was reviewed. rniture...All information to be back by the end of this month. Brick Pavers...will be here mid-September. Invoices,..The following invoices were submitted for approval for payment. $484,521.85 - lufftree Bldg. Co. 21,047.00—Johnson Roberts invoices) • 17,5l 0.58—Pomroy Associates Motion: Irving Goldberg motioned that the 5 invoices presented be accepted for payment;Janice Mills seconded this motion; and it was unanimously approved. Next full Committee Meeting Scheduled for: Thursday, October 8, 2009 at 630 p.m. at flown mall. Adjoumment...The meeting was adjourned at 7:35 p.m. V tfully submitted, xfiberti Recording Secretary i