5/8/2018 AFFIRMATIVE ACTION Minutes

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MOTION: Ms. Wilson made a motion to name the committee, Mashpee Inclusion and Diversity Committee (MDIQ, subject to Selectmen approval. Ms. Brown seconded the motion. All voted unanimously. It was determined that approval from Selectmen regarding both the name and the mission, would be sought once the mission was finalized. Ms. Waterman suggested that voting occur by roll call vote. Review Status of Voting & Non-Voting Membership-The Chair suggested requesting that the Board of Selectmen appoint Ms. Johnson-Graham as a voting member to the Committee in order to vote at the next meeting. MOTION: Ms. Wilson made a motion to accept Winnie Johnson-Graham as a voting member subject to the approval of the Selectmen. Ms. Nadeau seconded the motion. All voted unanimously. Chairman Stevenson also asked that the Committee support the Student Liaison, Mr, Gonsalves, as a voting member of the Committee because he would be 18 in August. Ms. Nadeau inquired whether Ms. Johnson-Graham was appointed by the Tribal Council and Ms. Johnson-Graham confirmed that in addition to being nominated by the Tribal Council, she had also expressed interest in being involved. The original Committee was created with 9 members, 7 voting members with 2 alternates, in case of absence, resulting in a quorum of 4 members. It was suggested that the Town Clerk be invited to the meeting to clarify the quorum. Ms. Dami confirmed that the quorum for the Committee of 7 voting members would be 4, because it represented more than 50% of the 7. Membership of the Committee could be redefined in the bylaws. Named, appointed alternates could be voting members only when there was an issue of quorum or a conflict of interest. Additionally, non-voting members could be appointed to the Committee, such as the student liaison. The Chair inquired whether a non-resident could serve on the Committee and Ms. Dami recommended asking the Board of Selectmen. The Chair suggested the possibility of the student liaison becoming a voting member and Ms. Dami responded that, to become a voting member, the individual would have to be 18. Ms. Dami suggested staggering the first set of appointments and recommended possibly one alternate, Ms. Waterman inquired about a slot for the Boys & Girls Club because Ms. Provost may not always be available to attend and Ms. Dami responded that it would need to be a specific person. It was determined that Boys & Girls Club would remain a non-voting position. The Chair indicated that original member, Ms. Morris, was unable to attend the meetings, so she would be kept in the loop, but would likely withdraw her voting membership and submit a letter of resignation. Current voting members would include Chairman J. Marie Stevenson, Gail Wilson, Lynne Waterman, JoAnn Nadeau, Winnie Johnson-Graham and Katherine Brown, resulting in one voting member and two alternate openings. New potential members were invited to attend today's meeting. Letters of interest had been submitted previously. Ms. Waterman discussed the typical process for considering potential new members to a committee, including interviews and discussion to consider each candidate, without them being present, in order to determine who best to recommend to the Board of Selectmen. Ms. Landry stated that a reason would need to be identified should a candidate not be a good fit for the Committee. Ms. Nadeau inquired whether the previous meeting with the candidates would be considered an interview. Ms. Doyle had attended today, but was unable to stay and Mr, Horner was invited to attend, but did not. The Chair suggested that the Committee work toward identifying its title, mission and bylaws 3