11/5/1984 PERSONNEL BOARD Minutes

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Personnel Board Minutes Meeting of November 5 , 1984 Page Meeting With Bd. of Assessors, cont. Bill clendenin advised the Personnel Board that: after discussion with the Board of Selectmen and the Executive Secretary. an article hes been submitted for the warrant of the December 3rd town meeting. , The Personnel Board reviewed a draft of the job descriptio n along with salary recom- mendations. After review of the job description, Chairman Sullivan suggested that the title be charged from "Assessing Data Collector/Interpreter" to "Assistant Assessor/ Data Collector".. All were in agreement. Ben Lof chie made reference to the wording under qualifications stating that the education "should be a high school graduate". Bili. Glendenin said that they were not looping for a college person with a computer degree. They were looking for someone who has the ability to do field work and experi- ence in the assessing office. Ben Lofchie suggested that the wording be changed to "Education must be at least a high school graduate". All were in agreement. with reference being made to the suggested salary figure of $15,163.72 minimum to $17,537 (maximum) , Pam Davis commented that she had investigated the salary comparing similar positions in the Town of Falmouth and with re-gyral firms. she 'said that: the salary was in the same .range being recommended. Bill Glendenin explained the reasons why they request for the position. He said that the town is faced with a number of permit's and that there are problems with data collection and putting the information into the computer needs to be translated into computer jargon. He said that the office has two full-time positions currently -- a clerk and an assistant assessor~ -- along with an elected three person board. Two years ago, the town started putting the information into McGee and McCann's system'. Prior to that time, the Board of Assessors chid the work. Pam commented that the town 'Would be saving by hiring an employee to do the work as the town is paring for this service to be done through McGee and McCann. Bill Clendenin commented that it 'would be highly desirable to pick up someone from McGee McGann who would be familiar with their particular system. Pam Davis told the Board that with one more full-time person, their office would still be understaffed. Bill Clendenin commented that they will be hiring senior citizens to inspect homes . Discussion was rade on advertising for the position in The Beacom and through the State Employment Agency as well as through the Assessors newsletter. Meeting With Director of Public Works. Ernie Virgilio met with the Board to discuss the creation of positions in his department as follows: Dispatcher-Receptionist-Clerk, Truck Driver and Assistant. Public Works Director. He advised the Board that he was not asking for the positions to be funded at the December~ town meeting. However, that he would life the Personnel. Board' s assist- ance by advising hire how to add onto his staff properly. He commented that he would like the Board to appreciate what is taking place in his department and to have an understanding that there is a need for an assistant position as well as a meed for a dispatcher-clerk and, truck driver. He asked the Board to visit his department From time to time. Job descrip- tions of the Dispatcher-Receptionist--Clerk position and the truck driver position were pre- sented to the Board. The job description for the Assistant Director- is currently on file." Ben Lofchi.e suggested that the wording under Education on the Dispatcher job description be changed from "must be a high school graduate" to "must be at least: a high school gradu- ate�' .