10/28/1985 PERSONNEL BOARD Minutes

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Personnel Board Meeting Minutes of October 28, 1985 Page 2 Ben Lofchie said that there is a letter stating that the State clears that the Board • of Health may:,go-ont:its own fora salary increase. Nonie Anderson said that they voted for her increase to be automatic on the first of every fiscal year instead of on her anniversary date. Ben Lofchiesaidthat the Personnel Board would take it under advisement. At this point in. the meeting, Ben Lofchie advised all present of how things evolved through the present. He said that the Personnel Board asked the Board of Selectmen to support an article for an outside consulting group to study the salaries of the executive branch. The Selectmen agreed and bids wereput out after appropriation of town meeting monies. The Personnel Board was asked to attend a meeting where two consultant names were submitted; one being the M.M.A. The Selectmen and the Personnel Board felt that the M.M.A. came up with the best proposal. The Personnel Board has had one meeting with them discussing the proposal and issued copies to all employees whose positions were studied. The attached proposal prepared by the Town Accountant versus salaries proposed by the M.M.A. were reviewedforaeach;-position. The cost to the town was also reviewed. Selectwoman Thomas commented that she understood that the Assistant Town Accountant position is 35 hours a week. She said that if an employee works 35 hours, they should be paid for 35 hours and if an employee works 40 hours, they should be paid for 40 hours. Ben Lofrhie made reference to the fact that the percentage between steps listed on the • proposal prepared by the Town Accountant were not uniform. Chairman Sullivan said that the current salary schedule under the P.A.P. had erractic percentages between steps and that was one of the reason why they recommended hiring a consultant. The Town Accountant said that she was giving the Personnel Board a scale based upon what the employee thought he should have and based upon what the M_M.A. said that other towns were paying. She said that when the Board finalizes the schedule, they would have to come up with consis- tent percentages, steps and grades. Chairman Sullivan commented that the Board would need another consultant to do that. The Town Accountant said that they would not need another consultant as you pay a Town Accountant to do these things. Ben Lofchie commented that the fact that everybody more or less is in a different grade and step has been ignored and that they do not know where they fit into the picture as far as the old or new plan. He said that in the M.M.A. proposal they have grouped to- gether those positions which they feel should be in the same category. Mike Smith, the Associate Director,+to the Fields Services Division, said that he was responsible for assembling the consulting team for this particular project. He said that Anita Tekle was the Principal Consultant and Bobby Kuough did the statistical analysis. He said that Field Services has done about 160 management studies and 16 personnel studies within the last two years in municipal government. Anita Tekle has been the Assistant Town Manager of Concord up until just recently. Bob Kuough has a Master's Degree from the School of Economics and the JFK School in statistical analysis. • Mr. Smith said that he is Town Manager in a small community in Vermont. Mr. Smith indicated that he had two concerns -- those who were not interviewed and the fact that job descriptions were not up to date. The Building Inspector was the only employee who indicated that he was not interviewed due to the fact he was out of -work on an extended illness. The Building Inspector, Town Planner and Fire Chief said that