10/28/1985 PERSONNEL BOARD Minutes

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Personnel Board Meeting Minutes of October 28, 1985 Page 3 their gob descriptions were not,up to date. Mr. Smith said that they reviewed job . descriptions which were sent to them. Ben Lofchie said that they were the current job descriptions which the Personnel Board has on file. The Town Accountant asked that they address what their goals were in doing the study. Anita Tekle said that the Personnel Board had a request for a proposal to look at the town's current salaries of management positions, survey neighboring towns to get some information on what other towns are paying and to devise a reclassification system which was both internally and externally equitable. Chairman Sullivan commented that the Selectmen set up the goals and the Board went along with what they wanted to get done. . As far as input on the goals, Chairman Sullivan said that the question :should be addressed to the Selectmen. With reference to the job description of the Town Planner, Carrie Saunders commented that the Personnel Board only has one job description of the Town Planner as he was the only one that the Town ever hired in that position. Tom Fudala commented that there was a change made by the Selectmen last October. Chairman Sullivan said that the Personnel Board never received it. Ben Lofchie commented that if the Board didn't receive it, they couldn't know there was a new job description and as far as the Personnel Board is con- cerned they only had the job description prepared at the time when the Board interviewed candidates for the position. Tom Fudala said that the job description prepared then was a short and abbreviated thing for a town which never had a town planner and didn't know what a town planner would be doing. Selectman Hanson said that a question should have been brought forward at the time of the interview with the consultant if there had been • a big discrepancy on the job description. Tom Fudala said that he did talk to them about it and it is reflected in the report as far as stuff about conservation officer. He said that hectried to discuss the job description and they didn't seem interested. The Board requested a copy of the changed job description. Anita Tekle said that people's functions will always change as workloads and demands change but a job description is not intended to list every absolute item that someone does but the general nature of the responsibility. If the examples of duties change without significant changes in the levels of responsibility or independent action, there is no need to update the job description. A job description should be generally written which should be good for a period of time. Anita said that they were under the impression that the job descriptions were accurate and if they were not, they would be happy to take another look at them. Doug Boyd said that it was over a year ago that Mr. Murphy asked him to rewrite the Building Inspector job description and that he does not know what happened to it. He said the Building Inspector in Mashpee has far more responsibilities than in any town on the Cape. Verne Polka commented that since the consultant considers the job description as a general essence of what your primary duties are and in comparing the Town Accountant in Barnstable, she said that she didn't think either job description says that they prepare the budget for the Finance Committee. Yet, it was indicated that it was one of his duties (the Barnstable Town Accountant) and that it was not one of the duties of Mashpee's Town Accountant. Mrs. Polka said that it is- a duty of the Town Accountant in Mashpee to pre- pare budgets for the Finance Committee. Anita Tekle said that it was specifically listed as many towns have financial people or someone else directly working with the Finance Department. Anita Tekle said that if the budget was her responsibi3Ly that would be some- thing that would normally be in a job description. Verne Polka said that all Town Accoun- tants are responsible for the budget. Anita Tekle said that not all 'Town Accountants are responsible for preparing the budget. Verne Polka said that Mass. General Law says they are. Anita Tekle disagreed and said that Town Accountants- are responsible for monitoring budgets.