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BOARD OF SELECTMEN Page 7 <br /> • MINUTES <br /> MONDAY, DECEMBER 23 , 1991 <br /> Appointment of Temporary Outreach Worker : <br /> when advisement can be determined from Mr. Connell of the Council <br /> on Aging. <br /> Appointment of Conservation Commission Associate Member : <br /> Mrs. Ferriday noted the applicant is well qualified and is <br /> retired. He will be available during the week to give help and <br /> relief to the commissioners . <br /> ***The motion was made by Selectman Caffyn to appoint John J. <br /> Fitzsimmons to be appointed to the Conservation Commission as an <br /> Associate Member. The motion was seconded by Selectman Mills . The <br /> vote of the Board is unanimous . The vote is 4-0. <br /> Advisory from Cape Cod Child Development Program, Inc : <br /> The information, is so noted by Selectman Jacobson. <br /> Discussion relative to proposed Administrative Changes : <br /> Selectman Jacobson would like to begin the process of working <br /> towards gaining public trust and happy employee ' s now that there <br /> is a full Board of Selectmen. <br /> Beginning on January 2 , 1992 , the Board will schedule Thursday <br /> meetings at 8 : 00 a.m. in open session to discuss administrative <br /> approvals and correspondence . <br /> The Selectmen would like to institute employee meetings and <br /> reinstitute department head meetings to gain confidence. <br /> Selectman Caffyn recommends to institute a policy where all <br /> copies of letters from the Board of Selectmen ' s Office are copied <br /> for all the Selectmen. She suggests to have individual baskets used <br /> for the Board Members . This includes letters to the Executive <br /> Secretary. <br /> It is important the Board be kept up to date of correspondence. <br /> We should be able to receive correspondence of what comes in that <br /> day states Selectman Caffyn. Copies are often lost. <br /> Attorney Reardon informs the Board that they determine the way <br /> the correspondence is handled and establish a policy. <br /> ***The motion was made by Selectman Caffyn for all correspondence <br /> to be copied for the Board of Selectmen. This policy is to include <br /> a letter of any kind to the Board of Selectmen within Town or to the <br /> Executive Secretary. The motion was seconded by Selectman Vaccaro. <br /> The vote of the Board is unanimous . The vote si 4-0. <br /> MA Collectors and Treasurers Association: <br /> Anne Shaw has completed her certification of the Massachusetts <br /> Collectors and Treasures Association states Selectman Jacobson. This <br /> certification expires on December 19, 1996 . <br /> Selectman Jacobson gave thanks to Anne Shaw for her performance <br /> in working for the Town. <br /> l <br />