7/6/1993 SCHOOL - HIGH SCHOOL BUILDING COMMITTEE Minutes

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Committee opens the bids are they legally accepting thea and who should do that, this Committee or the Selectmen? The Committee decided they are choosing who is best to hire, and making a recommendation to the Selectmen . The selection i through this omm i t tee with 'their recommendation and the Selectmen approve the funds. It was determined that the unopened bids were in Town Clerk Jane Labute' s safeand she was gone for the day. Carl Franceschi from DFA joined the meeting , The Committee explained the problem with the bids. Mr. Franceschi had a copy of their bid letter . It was the Committee' s opinion that as long the letter i identical i t should be valid . Paul Griffin rade a motion that the Committee make a recommendation, and present it to the eo rd of Selectmen on Thursday, to accept the DRA bid . (The Committee did not act on thisthl's motion until 1ater in the meeting ) , r. 1=ran cess h i explained tin y use a standard AIA contract, Arbitration is often stricken from the contract and that i acceptable to them. He will simultaneously fax a draft copy o the contract to both Town Hall (Bob wh r i tenou r) and Town Counsel for their review. Bob wh r i tenou r reminded Mr. Franceschi that at this point it i just o conceptual design. DFA should be careful not to do anything that would prohibit them from bidding the next phase of the project. They have to demonstrate the feasibility of the ito , that i llw Chairman D i n i z i o explained to Mr. F ran es h i the Committee w i l l be asking for the whole appropriation for construction at town meeting . How much detail does DRA need to come up with an estimate? Mr . Fran chi stated if the School Department has a program and knows the number of pupils, there i' s a maximum reimbursable cost per square .foot from the State and if they have a goad idea of the site costs , i . e. sewage treatment plant, they can come up with a budget without any design of the building . M . Murtha explained to Mr. F ran e h i thi's Committee has been given a mandate to recommend 1 site and asked what the time 1ine is like for making that decision? r. Fran hi stated about 8 to 9 weeks . They will spend -6 weeks on both sites and then collectively make a decision on which of those to sites to focus on , Appraisal figures may take on a great importance a1 o. The Committee mentioned to Mr . Franceschi that Fields Point has a proposal for a fine arts center comprising 10-15 acres of the 151 site which i's being considered for the high school . 2