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Peter explained the Selectmen are holding a special meeting <br /> tomorrow to vote on the change order. He has talked to them <br /> about giving Paul the authority to approve change orders up to <br /> $20 , 000 . He would like to know from the Committee if that is <br /> what they want to do and if that amount if sufficient. <br /> Paul said this most recent change order was work that had to be <br /> done immediately. <br /> Tom Wren was told that because of town meeting , the Selectmen <br /> would not be able to vote on it at their last meeting . <br /> Peter made a motion to ask the Selectmen to give Paul <br /> Griffin the authority to approve change orders not to <br /> exceed $20 , 000 . Janice seconded the motion. All members <br /> were in favor 5-0. ** <br /> Change Orders. <br /> Paul reviewed the submission from Stone on the request for <br /> proposals the Committee gave them. He thought, in general , the <br /> prices were very high. The proposals have to be reviewed by <br /> SMMA. <br /> Joel said SMMA is in the process of reviewing them. He did notice <br /> there were credits not listed that are due in the plumbing <br /> section. Electrical prices did seem very high. <br /> It could be a problem in putting some of the areas out to bid. <br /> The field work is one area that could go out to bid but SMMA <br /> would have to prepare all the documents for that. <br /> These figures have to be compared to the cost estimators figures, <br /> get SMMA's response and then decide if there is margin enough to <br /> put it out to bid. <br /> Joel said it may take a few iterations before a final proposal is <br /> reached. Some proposals did not even provide enough information/ <br /> detail for SMMA to respond . <br /> The Committee will have to decide if the value is worth it to the <br /> project to add these items. <br /> There is a total of $1 . 7 million that has not been committed. <br /> Peter asked the Committee if there needs to be more coordination <br /> with the Selectmen' s office? <br /> Paul said that as soon as a change order gets to them, it needs <br /> to go on the very next Selectmen' s meeting agenda. <br /> Peter said there is already a regular agenda item for each <br /> Selectmen' s meeting for the High School . <br /> MINUTES <br /> * Merry Sue made a motion to approve the regular minutes <br /> (not executive session) for: June 27 , July 11 , July 25 , <br /> Aug. 8 , Aug . 29 and Sept . 12 . Janice seconded the <br /> motion. All members were in favor. <br /> 3 <br />