3/21/1995 SCHOOL - HIGH SCHOOL BUILDING COMMITTEE Minutes

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P Chartwell also has this document . Phil Poi nel l i left the meeting at this time, Greg Taylor submitted a metro to the Committee . He would like to see the Clerk of the works be either a registered professional engineer or architect. Paul said he does not know of anyone who will fit that criteria. You want someone who knows the nuts and bolts of getting the building built and together . Paul said there are two areas to be discussed : Cha rtwe l l 's services for the construction phase and clerk of the works . Ian Provided an outline of services he will provide and Paul has had many discussions with him in the interim. services they will provide: report Progress of on site meetings - attend Committee meetings payment control schedule budgetary control - change order review PP & E liaison Bill asked if Chartwell can authorize payment as invoices come in? No, they check it and bring it to the Committee for approval . Paul said you don ' t want subcontractors to be ahead of the curve ., Steve asked if Chartwell wants to try for the clerk of works functions? Ian said they can hire the Clerk on the Committee ' s behalf, under the direction of Chartwell" but it will not be a current Chartwell employee. They do not have that expertise , Paul said chartwell ' s firm would act as a backup for sick and vacation time. Steve asked why they are not suggesting the Clerk become an employee of the town , under the direction of Chartwell? Paul said it could be done that way, similar to the way other consultants but selection has to be based solely on qualification . If they do net do *t that way , they are not obligated to advertise and take an unknown price . As a Chartwell employee, they can discuss the price, Steve said there is a bigger legal hold if the clerk works for the town directly ., Merry sue said 1"t would be the same because Chartwell works for the town so everyone who works for him is the town ' s employee. Paul said he discussed the idea with Town counsel and both Pat Costello and John Giorgio had no problem with i t. Steve asked Ian how he would plan to hire this person? Ian said he has 2 applications and has met with thea already . He would then bring his recommendation to the Committee who has the right to accept that person , or not. Paul said the committee has received resumes of two strong candidates .