7/30/1996 SCHOOL - HIGH SCHOOL BUILDING COMMITTEE Minutes

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Road Improvements (continued) page 9 roadway improvements supervision. Paul questioned what we bought for supervision in the contract from our road engineers . Joel informed we will be handling the construction observation on a periodic basis for contract compliance and pay requisition review. Paul said we need to make sure that Greg Taylor is satisfied;' Joe1 agreed. 6 . Budget and Expenditure : Position to end of Q2 , 1996 Ian said there may well be additional work involved; we accept the responsibility, but it does not come within our contract. Paul informed that we will know when your services are no longer needed; atthat time, we will review the contract; he feels this should not be a disputed item. Tom distributed copies of a 13-page handout, the Budget and Expenditure Position Statement as of 30th June 1996 (twelve sheets ) and one cover page. Paul informed that he asked the Town of Mashpee ' s Treasurer to issue a report of expenditures to date; he then asked Tom to reconcile that report with the monies we have paid out. Tom informed he met with the Town Accountant; within a few dollars , we agree totally with the Town ' s records . Tom 'and Paul quickly reviewed and explained the cover page and each sheet of the report; particular reference was made to Sheet 9 of 12 , Possible Future Commitments Beyond Due Completion. Tom said this page was prepared as a "worst case scenario" in the event September 30th is the substantial completion date; the total is $48 , 200 . Paul explained that we wanted to make sure we had enough money to cover the whole budget in case Stone is five weeks late ; if this happens and all items are approved, we will have enough money. Paul had made particular reference earlier to Sheet 1 of 12 , Possible Expenditure of Contingency Fund, $1 ,158 ,259 ; he now pointed out that this figure could be tied in to the figure of ( 48 , 200) on Sheet . 10 of 12 under column Possible Expenditure. The $48 , 200 is fully explained on Sheet 9 , as noted. Tom and Paul again referred to Sheet 10 of 12 , Possible recovery of back--charges from Contractor (157 ,126 ) ; Paul pointed out that this is the figure we will be looking to go back to Stone on; Sheet 11 explains each item and dollar amount that total the $157 , 126 . Paul feels that all of these monies may be subject to negotiation; today he has made Town Counsel aware that discussion with Stone ' s legal staff should start soon; we will be putting in a claim and intend to hold back on one of their final requisitions . Upon question, Paul informed that damages will be a separate item, perhaps negotiable in closed session. Damages can be withheld from payment; we will withhold enough money that we feel is reasonable to cover our cost.