7/30/1996 SCHOOL - HIGH SCHOOL BUILDING COMMITTEE Minutes

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Furniture & Equipment/Status of Bids (continued) page 5 Paul questioned the status of items Manny said he had either supplementary or no information on to date in order to put together the bids . John informed that some of his people are in process of scheduling a common meeting date, others have scheduled definite dates in order to prepare the lists of items . Paul expressed concern that school will be starting and the equipment will not be here; he feels there should be a commitment . . . bidding involves two weeks . John said people will have to understand that the first few months of school there are some things we will not have . . . he has very flexible people. Paul told Manny that he will speak to Chartwell after this meeting ; we will start to develop a game plan in case a problem arises; we will think about some alternatives in the local area to arrive at a solution. Joel .asked Manny about delivery dates on the technology education equipment award just voted on. Manny informed that the contracts are prepared. .Lengthy discussion followed about Selectmen ' s votes on recent contract awards , Chartwell ' s responsibility to obtain the Selectmen ' s vote to approve the execution of a contract, and the procedure for signing contracts . Manny informed that the prepared contracts are dated today and must first be signed by the vendors . Paul instructed Manny to send out the contracts. Manny discussed the punch list of existing work. He went through the classroom area this afternoon; Jim and Tom have been given information on what is expected and who the vendors are; as equipment is brought on site, he has instructed that any obvious damage be noted on factory receipts if we are not there to check. 3 (b) Technology. Summary by CCR on Voice, Data and Video Systems Michael gave copies of a 4--page report (item cost and budget summary) ; also, copies of a 20-page list with complete description of equipment and total items required for each room. Paul referred to page 1 , Technology Budget Summary; he questioned Difference to Budget $183 , 516. 73 . Michael explained that the figure represents how much we have left to exercise against $2 . 2 Million. Paul informed that current budget totals tie in with Manny ' s requests , yet we think you asked for more; when the two totals are added together, we end up with a sizable amount of extra money . Paul was then given a copy of CCR ' s original total request . . . he verified it was $2.3 Million. Michael explained that they have been trying to be extremely good by working with $2 . 2 Million for all three of their package areas . Paul verified that Michael actually has $283 , 516 . 73 left; Michael agreed. Paul asked Michael if he agrees the total amount ( $2 , 016 ,4$3 .27 ) listed on his Technology Budget Summary represents what Michael and the School Department have agreed we need to buy subject to something falling short. Michael agreed.