10/11/2018 HOUSING AUTHORITY Minutes

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SECRETARY'S REPORT: Minutes for the regular meeting held on August 23, 2018 were mailed to members before the meeting. A motion was made by Richard Halpern and seconded by Lisa Meizinger to accept the minutes as presented. The motion carried. TREASURER'S REPORT AND BUDGET UPDATE: Mrs. Botsford distributed the Budget to Actual report, prepared by the accountant, but noted that the numbers are still based on Fiscal Year 2018 since DHCD just released the budget guidelines for Fiscal Year 2019. Mrs. Botsford reviewed the report. The budget for FY2019 will be presented at the next meeting. The warrants for signature tonight are for the months of August and September 2018 and total as follows: August: $48,681.05 for 4001, $49,262.00 for MRVP, $40,382.13 for Asher's Path Apartments, $3,726.00 for HAP, and $3,285.98 for Great Cove Community. September: $96,683.53 for 4001, $49,535.00 for MRVP, $27,747.84 for Asher's Path Apartments, $5,254.20 for HAP, and $9,900.91 for Great Cove Community. Mrs. Botsford stated that we have rents paid in full at all developments. A motion was made by Richard Halpern and seconded by Lisa Meizinger to accept the Treasurer's Report as presented. The motion carried. EXECUTIVE DIRECTOR'S REPORT & UPDATES: Mrs. Botsford stated that she had mailed her report for August and added the following: • MassNAHRO: There is a board retreat scheduled in November to come up with a strategic plan for MassNAHRO moving forward. • Budget guidelines came out for Fiscal Year 2019. Originally DHCD had said June 30 Fiscal Year would be due by the end of October, but they've since notified us that we can have longer. Tom Joy will be here November 8 to present our budget. • Things have been extremely busy at all housing authorities, with three emergency situations just in the last week. I'm trying to come up with a way to reorganize a bit, and maybe get some more office help for Carol and me. • Mrs. Botsford submitted the quarterly report to the town for the HAP. A copy was provided to all members. • Mrs. Botsford completed the affirmative Action Analysis report. • Mrs. Botsford connected with DHCD about the Brewster/Mashpee Management Contract. They have advised to submit a board approved contract with an explanation for fee amounts. Mrs. Botsford had previously emailed everyone a copy of the proposed agreement, which is on the new DHCD-required template. Upon full review of the Management Services Agreement with Brewster Housing Authority, a motion was made by Richard Halpern and seconded by Lisa Meizinger to approve the contract for five years for the annual contract sum of$67,494.75 which includes the allowable management fee and the full reimbursement to Mashpee Housing Authority for the salary, taxes, and benefits for the Brewster based Administrative Assistant and to allow up to 40% of the fee to be included in the Executive Director's salary, as allowed by DHCD. The motion carried. 3 Ayes 0 Nays OLD BUSINESS: Page 2 of 4