12/6/2018 COMMUNITY PRESERVATION ACT COMMITTEE Minutes

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5 Community Preservation Committee Minutes December 6, 2018 Applicant: Mashpee Public Library Proposed Title: Preserving Our Past: Digitization of the Mashpee Enterprise Newspaper: $50,350: (continued) In consulting Janice Walford former Editor of the Mashpee Enterprise it is felt the Library would benefit by starting the project in 1994 when the Mashpee Enterprise separated from the Falmouth Enterprise. It was noted the Town of Falmouth began the digitization of the Falmouth Enterprise in 1962. Digitization is currently made available to Mashpee by The Enterprise. However,this practice may not continue. A detailed proposal was received from Olive Software, a leading digitization vendor that is used by the Town of Falmouth. Utilizing this vendor would retain software compatibility between the two towns. Digitization would allow for the ease of data searchable by dates and topics through online access. It is the intention of the Library to retain hard copies of the newspaper for users who are not computer literate. Hard copies would be made available with possible climate controlled storage at the Mashpee Archives. If this project is supported procurement laws would apply. Applicant: Deborah Dami, Town Clerk Proposal Title: Historic Document Restoration: $188,112—Phase I: Deborah Dami was in attendance to discuss the Town Clerk's Historic Document Restoration project with members of the Community Preservation Committee. As a result of the enormity of records in need of restoration, the $660,464 project has been tiered into (4) phases. Phase I of the project scope estimated to cost$188,112 would preserve (37) Valuations from 1911 to 1972. This includes Personal Property from 1949-1972 and Personal Property Valuation in 1986 as well as the 1915 Tax List, and 1932 through 1945 Tax List to include Tax Records from 1927, 1928 and 1929, the microfilm and shipping costs. The list of documents to be restored was compiled by KOFILE Preservation. Over the next two years the Town Clerk intends to submit four applications to complete this project. The Tax Collector's Office and Assessor's Office are noted to be supportive of the preservation of these documents. It is uncertain if records pre-date 1911. All paperwork is currently on file in the attic of the Town Hall. The documents when restored will be placed in the Town Clerk's climate controlled vault. The preservation and protection of the historical documents would also allow the public to access personal ancestry information that is currently unavailable due to the condition of these records.