1/5/2011 PLANNING BOARD Minutes - Laserfiche WebLink

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i + through the process because they have already bwn pre-selected. Mr. Mullin added that their qualifying documents are posted on the site. Board members discosed the possibility of identifying a firm that could provide multidisciplinary services. 11r. Rowley rley inquired about the materials that would be given to a respondent allowing then.to develop their proposal and fee. llrlr. Fudala responded that it would be the RFP and Mr. Rowley stated that it was not enough information. Mr. Rowley suggested that it would be more appropriate to release an RFQ and negotiate a fee at a later date since specific documents will be needed to prepare a cost estimate. lir. Storrs agreed that the consultant be selected based on qualific fions and when the Panning Board wishes to utilize the consultant, provide a specific scope of services to the consultant in order to develop a fee that Mashpee Commons could consider. Discussion continued regarding the rate and it was noted that consultants will be unable to provide rate without the filed application. lir_ Storrs proposed that under pwavaph G, page 9,Fee for Services, the first sentence read "provide proposed per hour fee" and eliminate wording about the estimate of total,hours. Mr. Routley suggested that lir. Storrs may not need the cost of the consaftant up front when the Planning Board is choosing a qualified consultant, Mr. Fudala responded that there is a need for certainty that here is money behind the contract. Mr. Rowley noted that consultants will be needed at different times, such as traffic during the traffic study and others at a later time. 1r. Fudala responded that all of the information would be submitted up front with the application. It was agreed dW consuftants would need access to the application and it was noted that it may take months for the Cape Cod Cxnmnission to review the file for completeness. A scheduled public meeting will not occur for months but during that time, the application could be provided to consultants to hid out their work. -Mr. Fudala stated that the Board would want their consultant reviewing the application at that time. The Chair recommended than without the application, the Board would need to send out an RFQ requesting an hourly rate. Mr. Petersen agreed and Mr. Storrs added tl he will need a set number before authori ing a consultant. The Chair recommended finalising the scope and then requesting a timeline from Mr. Storrs regarding the anticipated date tosubmit-the application- The Chair questioned whether there was support for the UM IVUL Scope of Services. The Chair referenced Mr. Rowley's recommended wording on the first page as well as the possibility that the document be changed to an RFQ. Mr. Rowley suggested removing the Economic Development section since the Cape Cod Commission will consider it but the Chair stated her preference that it retrain in order to be prepared and referenced the previously recommended wording. There was a discussion about including Economic Development and the ability for a consultant to provide rates for their savi es. The Chair noted that a consultant would be able to : review the Cape Cod Co si n's-Economic Development Technical Bulletin as well as the RPP. Mr. Petersen recommended stafing that the Cape Cod Commission will be developing an econ nlic development/fiscal impact report and the Board's consultant may be requested to review and comment on the report. Board members supported Mr. Petersen's r ca anon. Mr. Storrs indicated that he did not understaM the purpose of Land Use/Growth armgement and noted that he spent 18 months reviewing and amending the plan, Mr. Fudala was unsure of'the Board"s intent. The Board agreed to remove the paragraph. Mr. Petersen referenced Wildlife and Habitat Assessment noting that the Cape Cod Commission will not review Wildlife and Habitat. The Chair questioned whether Mashpee Commons would be conducfing an assessment and Mr. Storrs responded than they had not planned on it but they did complete an assessment-for East Steeple Street and North Market t Sbn3et which was required and has been reviewed by the Commission. The Chair stated that she wishes to inquire about the environmental quality of the different parcels that are being considered for off-site open space. Mr. Storrs inquired about wfmt aspects of environmental quality the Planning Board wanted reviewed. Chairman Way gan stauted that parcels may have dif er qualities such as more productive wetlands, endangered species or sitings that make a parcel a higher duality piece versus an isolated parcel of lower quality. The Chair wed her pyre er nce to have a c n uhmt available for advice. 11r. Storrs suggested that there were limited open space options and that a consultant would be unnecessary. The 7