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NEW BUSINESS <br /> Discussion of Scheduling Interviews with Proposers <br /> The Chair inquired whether the Board wished to schedule interviews with the three remaining <br /> proposers. Summaries of the reviews of the proposals were provided to Board members by <br /> email. Mr. Costello described the RFP and service proposal process, emphasizing a focus on a <br /> qualitative proposal analysis with final rankings assigned to each proposer. The price proposal <br /> could not be reviewed prior to completing the qualitative analysis process, including interviews, <br /> and submitting a ranking of proposals. Once the rankings were completed, Board members <br /> could review price proposals, the information of which could be used in conjunction with the <br /> non-price proposal analysis to consider the final award. Mr. Costello stated that, should the <br /> Board choose the proposer that did not submit the most advantageous price proposal, reasoning <br /> must be submitted in writing. <br /> Mr. Jack stated that Recycling Solutions' and Cavossa's proposal rankings were similar, <br /> suggesting that interviews would help to answer questions. Mr. Jack added that Saltine <br /> Warrior's proposal was unique and he would like to see that operation also be located at the site, <br /> particularly since a shared use of the facility had been previously discussed. Mr. Jack inquired <br /> whether Saltine Warrior could still be considered as a viable candidate if not interviewed, since <br /> the intent was to have a shared use between Saltine Warrior and a solid waste candidate. Mr. <br /> Tilton agreed with Mr. Jack but expressed his desire to interview Saltine Warrior to further <br /> discuss their conditions and plans for the facility. Mr. Segura felt that it would be advantageous <br /> to allow proposers to speak in greater detail about their plans during an interview process. Mr. <br /> Barrett agreed that the two solid waste proposals were similar and the interview could provide an <br /> opportunity to identify the differences. Mr. Barrett was unsure whether Saltine Warrior would <br /> need to interview but expressed interest in continuing to consider their proposal, Chairman <br /> Laurent added the need to identify how the CDL testing would be included in each proposer's <br /> plans. <br /> There was consensus to schedule further interviews. Mr. Jack stated that he had questions for <br /> each of the proposers, such as monetary exceptions and ranges in truck traffic. Mr. Tilton agreed <br /> that he would have questions which he could forward to the Chair. Mr. Barrett inquired about <br /> providing proposers with specific questions in advance of the interviews, allowing for additional <br /> questions during the interview. Mr. Scipione recommended sending the same lists of questions <br /> to the proposers. Mr. Costello agreed. Mr. Costello stated that it would allow proposers <br /> advanced notice about Board questions, but would not preclude Board members from asking <br /> additional questions during the interview. The Chair requested that questions be submitted to her <br /> by the end of the week. A meeting will be scheduled on Wednesday, May 3 to conduct <br /> interviews. <br /> John Carroll referenced Bourne's recent Board of Selectmen meeting and inquired about the <br /> length of the agreement and the Board's intent to accept public comment before the award. The <br /> Chair responded that the term of the contract was until December 31, 2021, with an option to <br /> extend beyond, at the discretion of the Board. Mr. Costello responded that it would be within the <br /> discretion of the Board whether public comment was allowed since it was not mandated as with a <br /> public hearing. <br /> 2 <br />