03/11/2019 BOARD OF SELECTMEN Agenda Packet

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5 Board of Selectmen *DRAFT*Minutes February 25, 2019 NEW BUSINESS Discussion of Open Meeting Law Complaint filed by Ronald Beaty: The Board of Selectmen was in receipt of an Open Meeting Law Complaint filed by Ronald Beaty of West Barnstable on February 12, 2019 relative to the meeting conducted by the Board of Selectmen on February 11, 2019 by posting an insufficient specific meeting notice because said notice did not include the street address of the venue and/or location where the meeting took place. In response to the complaint it was the recommendation of the Board of Selectmen to adopt new policies by reading aloud the new policies and voting as follows; Motion made by Selectman Sherman to move while there are no Open Meeting Law violations with respect to how the Town lists the location of meetings on its agendas or how frequently boards review executive session minutes and release any capable of being released —that the Town adopt the following three suggestions of the Town Manager: (1)while listing "town hall"without an address complies with the Open Meeting Law, each agenda going forward will also include the address; and (2)while town boards currently review executive session minutes for possible release if the reason for the executive session no longer exists in compliance with the Open Meeting Law,which does not define "reasonable interval to determine if continued non-disclosure of minutes is warranted," town boards will from now on review executive session minutes on the even more frequent basis of every 3 months; and (3) Board members and staff will continue to take the Open Meeting Law training offered by the Attorney General's Office when they first take office and the Town will continue to require that all new members or staff take the training annually. Motion seconded by Selectman Cahalane. VOTE: Unanimous. 4-0. Roll Call Vote: Selectman Sherman,yes Selectman Cahalane,yes Selectman Gottlieb,yes Selectman O'Hara,yes Opposed, none Discussion of Proposed Town Meeting Warrant Article— 150th Anniversary Committee; Brian Hyde: Brian Hyde, a member of the Mashpee 150th Anniversary Committee an ad hoc committee of the Board of Selectmen requested consideration to place an article on the May Town Meeting warrant to fund the Town of Mashpee's Sesquicentennial Celebration in 2020. Mashpee 150th Anniversary Committee members in attendance were Ava Costello, Patricia Keliinui, John Fulone and Sean Eagan. Mr. Hyde indicated the committee attempted to apply for Community Preservation Act funds, however, the project was deemed an inappropriate use of CPA funding. To move forward with this endeavor, a draft May 2019 Town Meeting article was presented to the Board of Selectmen requesting the Town raise and appropriate or transfer from available funds,the sum of $179,000, or any other amount,to be expended under the direction of the Mashpee 150th Anniversary Committee with approval by the Board of Selectmen, for the purpose of funding the Town of Mashpee's Sesquicentennial Celebration in 2020, or take any other action relative thereto.