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3 <br /> Community Preservation Committee <br /> Minutes <br /> November 7, 2019 <br /> Deborah Dami Town Clerk—Vault Retrofit: (continued) <br /> Retrofitting the vault with mobile shelving would increase the vault storage by approximately <br /> 60%. The vault currently stores all of the vital records for the Town as well as IT data for the <br /> Town's computer servers in addition to ZBA decisions, and election ballots. <br /> Ms. Dami indicated that some of the record books from the CPA restoration project would be <br /> stored in the vault, and some of which would be stored in the Mashpee Archives building. <br /> In May of 2019, the Town Clerk's Office received CPA funding to begin the restoration project <br /> to restore and bind public record books. The project received a letter of recommendation from <br /> the Town's Historical Commission dated January 9, 2019 acknowledging their unanimous vote <br /> that town records and documents are of historical significance to the understanding of the history <br /> and culture of a town. <br /> As discussion followed it was recommended the CPC obtain an opinion from the Historical <br /> Commission to determine its eligibility and to ensure this project is a historic resource that would <br /> qualify for CPA funding. An alternate funding source such as the CIP was considered. <br /> In reviewing this project, it was agreed that it is important to preserve vital records and to obtain <br /> the resources necessary to maintain historic records. Communication from the Historical <br /> Commission was received regarding the historical significance of records and documents. The <br /> CPC agreed to move forward to act on this proposal. <br /> Motion made by Mr. Larkin to approve and recommend to the May 2020 Special Town <br /> Meeting the CPA Application to Retrofit the Vault in the Town Clerk's Office in the <br /> amount of$27,790.86. <br /> Motion seconded by Mr. Halpern. <br /> The motion was amended by Mrs. Thayer to round the figure to: $27,800. <br /> The motion was seconded by Mr. Halpern. <br /> VOTE: 4-1. Motion carries. <br /> Roll Call Vote: <br /> Mr. Gottlieb,yes Mrs. Thayer,yes Mr. Halpern,yes <br /> Mr. Larkin,yes Ms. Waygan, no Opposed, (1) <br /> Motion made by Mr. Larkin to earmark funding for the Retrofit of the Vault project; <br /> $27,800 from the CPA 10% Historic Reserve. <br /> Motion seconded by Mr. Halpern. <br /> VOTE: Unanimous. 4-0-1. <br /> Roll Call Vote: <br /> Mr. Gottlieb,yes Mrs. Thayer,yes Mr. Halpern,yes <br /> Mr. Larkin,yes Ms. Waygan, abstained Opposed, none <br />