4/27/2020 BOARD OF SELECTMEN Minutes

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6 Board of Selectmen Minutes April 27, 2020 Update Discussion and Possible Action Relative to COVID-19: (continued) Advance set up will provide for safe social distancing measures and sanitization prior to Town Meeting. Masks will be available for those who enter, and the microphones will be sanitized after each speaker. In considering the logistics of the Town Meeting it was noted the Town of Bourne is scheduled to conduct their Town Meeting next week. Warrant articles are proposed to be consolidated and voted upon in groupings to minimize the duration of Town Meeting. The Town Moderator would be consulted regarding this approach. The Board of Selectmen will also review the precautions made available at the Bourne meeting. Uniform guidance for seasonal residents will be considered and further discussed at the next Selectmen's Meeting. Currently, the Mashpee Town Hall is scheduled to return to business on May 4, 2020 dependent upon the Governor's direction which should be disclosed this week. When the Town Hall proceeds with general business,the 6' degree of separation would be upheld for safety. Face coverings are being contemplated. Frequently used areas will be regularly cleaned and sanitized. Any employee who is sick will be sent home. The Town Manager was been meeting with his Finance Team to review exposures and risks to avoid insufficiencies and to project revenues and funding streams for the ensuing year. It was reported there is no revenue deficit expected for fiscal year 2020. Revenues are roughly $900,000 more than last quarter. It is predicted the Town would receive $1.5 million over estimated receipts. Available funds would be secured as Free Cash also known as Revenue Available for Appropriation. Of concern is investment income since the market is volatile and difficult to project at this time. Stabilization and Free Cash remain stable at $2.5 in. and $3.5 in. respectively if all Town Meeting articles pass as they are submitted. Real Estate taxes remain strong and collections are consistent with last year. Conservative budgeting options consider potential reductions within the Town Meeting allocations. This includes a savings of$300,000 in Snow& Ice projections which will not be required this year. Under consideration is the reduction of the OPEB by $50,000 or possibly $100,000 and the delay of the Local Comprehensive Plan update; $150,000. Adjustments would provide additional monies to the coffers of Free Cash/Revenue Available for Appropriation. Capital necessities are also being reviewed and some projects may be deferred. New hires are being considered on a case-by-case basis and overtime costs are being studied, and may require the Town Manager's authorization. New growth remains strong; $500,000 is projected and State revenues are being monitored to ensure the availability of funding. The current revenue analysis is reflective of an excess levy capacity of$1.7 million. Town Manager Collins indicated an update regarding the financial conditions of the Town will be presented to the Board at their May 18, 2020 meeting. In preparation for Town Meeting it was agreed the Selectmen would regularly discuss this topic as an agenda item to monitor the Town Finances at the Selectmen's Meetings. Residents having issues with tax payments and/or other support may contact the Town of Mashpee.