07/23/2020 HOUSING AUTHORITY Minutes

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The warrants for signature tonight are for the month of June 2020 and total as follows: $15,924.89 for the TD account and for the Rockland Accounts $117,831.72 for 4001, $44,708.08 for Asher's Path Apartments, $9,227.66 for HAP, and $12,647.32 for Great Cove Community. For MRVP: $81,141.00 (which is still a TD Bank account). Bank accounts are almost fully transitioned. Vendor web system forms were submitted but the state has not finalized the change in accounts from TD Bank to Rockland Trust, so MRVP landlord payments (and deposits from the State) are still going through the TD Bank account. Mrs. Botsford reported that, with the exception of the a few public housing tenants, we have no rent delinquencies at any of our other developments. We are 100% occupied at all developments. A motion was made by Kevin Shackett and seconded by Lisa Meizinger to accept the Treasurer's Report as presented. The motion carried unanimously. EXECUTIVE DIRECTOR'S REPORT & UPDATES: • Mrs. Botsford reported things have been pretty busy but going well at all of our offices. Things are pretty much the same as last month with regards to COVID-19 operations and procedures. Mrs. Botsford attends the every-other-week telephone conferences with DHCD for updates and guidance. • At Asher's Path, non-emergency work orders and annual inspections have started up again. Staff are taking strict precautions when going into units consisting of wearing masks and gloves, having residents wear masks and remain in other rooms, and sanitizing areas touched before leaving the apartment. • The moratorium on evictions has been extended to at least October. • Mrs. Botsford stated that, in preparation for the new Executive Director, she has been working on typing up a manual of operations to go along with in-person training that will go on. In preparation for the new Executive Director, and in light of the fact that the FY 2021 budget is not looking great for the State, Mrs. Botsford suggested that the board approve a staff re- organization so that the new Executive Director can make adjustments to staffing to better suit her needs. All agreed this was a very good idea. A motion was made by Lisa Meizinger and seconded by Kevin Shaclett to approve a staff reorganization, as deemed fit by the new Executive Director. The motion carried unanimously. OLD BUSINESS: a) Executive Director Search: Subcommittee's recommendation of candidate: Ms. Allen reviewed the search process with the board. The process consisted of getting DHCD approval of our advertisement then advertising on the MassNAHRO website, the housing authority website, posting with MassRehab (Cape & Islands Area), the Mashpee Wampanoag Tribal Housing Department,the Cape Cod Times, El Mundo and the Bay Page 2 of 4