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Public comment will be accepted and/or read into the record at any Public <br /> Hearing Meeting, as well as any written material for Board review as they deem <br /> appropriate for consideration. <br /> General correspondence is to be addressed at the scheduled Meeting,as has arrays <br /> been the custom of the Planning Board. <br /> Comment-Jetters from the Consulting Engineer and Town Department ent Heads are <br /> important considerations and should be included in the packet mailings whenever <br /> possible, as well as being accepted during the.Meeting for Board consideration. <br /> Mr. Rowley suggested that he receive information in advance in the event that <br /> comments/changes are to be indicated on the revised plans being reviewed at the <br /> Meeting. <br /> Performance Guarantee requests, as well as Approval Not Require Plans may be <br /> addressed at the time of the Meeting. <br /> -mail commuru*c Lions are to be made with reference to updated agenda items. <br /> Board Members expressed a preference for copies of printed plans 171 X 1 to be <br /> for warded in the packets as they are easier-to review. However, Mr. Rowley stated he <br /> prefers a full size document for review. <br /> After discussion of this procedure the Chairman entertained a motion. <br /> MOTION: Dennis Eax arini made a Moti n to direct the Planning Staff to close <br /> the time of submission of materials to Thursday afternoon prior to the scheduled Planning <br /> Board Meeting for packet information mailing on Friday morning, and to adhere to all <br /> that was discussed and agreed to this evening by way of procedure; which Motion was <br /> duly seconded by James Leonard and so voted unanimously. <br /> Planning Board voting Requirements: The Chairman has requested that the <br /> Town Planner indicate on the agenda the voting requirements for any given matter for <br /> clarification.and informational purposes to benefit both.the Planning Board Members a <br /> well as the Appli-ant. <br /> MOTION: Fermis Eal arini made.a Motion to include on the agenda, as a matter <br /> of procedure,the voting requirements needed for.any given matter, for Planning Board <br /> and Applicant understanding; which Motion was duly seconded by James Leonard and so <br /> voted unanimously. <br /> Addressing the Planning Board: The Chairman suggested that any speaker <br /> address the Planning Board directly, rather than:address any comment directly to one <br /> person (The Town Planner,Consulting Engineer, etc.) or members ofthe public in <br /> attendance. All comments should be made to the Planning Board, directly through the <br /> 4 <br />