10/06/2010 PLANNING BOARD Minutes

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do Request: Modification f special permit ri l n ll issued by the SBA for an expansion that wili cause the building to exceed 10,0 losq. ft.-need to determine if public hearing will he required and to schedule review or herring cute The Chair disclosed that her mother Mary Anne waygan startmi the Falmouth Free Clinic, which has become Community Health Center of Cape Cod, but she does not have any financial interests in the organization nor does she feel she has any conflict of interest in reviewing the request. Karen Gardner, CEO of Community Health Center of Cape Cod, is requesting a modification to the special permit in order to expand the facility 489 square feet to improve flow and efficiency in the dental clinic. grassy area is located outside the dental space. The Chair stated that a decision needed to be made regarding whether a public hearing is required or if a review needed to be scheduled. Mr. Fudala referenced the bylaw section stating that a project under a % expansion doles not require a public hearing unless the Planning Board determines that there, may be substantial impact. -to the abutting property owners. MOTION: Mr.Ma!!in made a motion that it is the Planning o rd's opinion that a public hearing is unnecessary. Mr. BaLearini seconded the motion. All voted unanimously. Mr. Fudala stated that an. ad will be unnecessary since a public hearing is not required and he will provide Mr. Rowley with the plans and rmcommended that a review be scheduled for the next meeting. It was rooted that there were no issues with the Cape Cod Coraunission. The Chair recommended that .the applicant submit documentation from the Colion indicating, that there would be no issues in order to complete the -file. Ms. Gardner also -indicated her intent to submit a letter requesting a reduced filing fee of 100 and design review fee of -100. MOTION: Mr. Balzarini made a motion to reduce the fling fee and the review fee to 100 each. Mr. Mullin seconded the motion. AH voted unanimously. DEVELOPMENT AGREEMENT Douglas Storrs -Review of Mashpee Commons Plans and Development Agreement Mr. Storrs was unable to attend tonight's meeting due to illness. Discussion of Town Consultants for 1 lashpee Commons I A Spe i l Permit review T he Chair noted that a preliminary scope of services had been discussed previously, such a t is and wildlife. Mr. Fudala reported that the land being developed for the project is not in Natural Heritage and open space is proposed off site. The Chair responded that open- space around Trout fond has been requested and would like to confirm with a wildlife expert to confirm whether or not the Trout Pond area is of a higher environmental duality. Other Board members supported a wildlife expert at no cost to the Town and the Chair requested that the list of proposed consultants- be updated with -the addition. Mr. Fudala described the documents provided to Board members to include "'Procuring Outside Consultants with Fees from Applicants," the Massachusetts Association of Consulting Planners, Hiring a Planning' Consultant, the Town of 1ashpee bequest for Qualifications and the bequest for Proposals, Development Impact Analyses for Mashpee Commons. Ir. Fudala spore with Town Counsel and confin ed that there is no formal process required when hiring design services, which are exempt from o , and consultants are retained on an hourly basis. The Chair recommended that Mr. Rowley be given a copy of the list of items requiring review. Mr. Balzarini stated that the list of consultants includes individuals- who have multiple specialties, which could reduce the number of people needing to be hired. Ilex. Mullin questioned who maintains copies of procurement files for 30B and encouraged files to be maintained appropriatel y. Mr. Fudala responded that contracts have typically been exempt from 30B but that the appropriate Board would hold the contract and the Town Accountant would R