01/10/2024 CAPITAL IMPROVEMENT PROGRAM Minutes

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*APPROVED 1-18-2024* Capital Improvement Program Committee Minutes January 10, 2024 Captain Thomas Rose answered saying there are numerous deficiencies in suicide prevention etc. that need to be addressed ASAP; Detectives have to walk through cell block to get to the other side of the building; the building is bursting at the seams; plumbing problems, heating and ventilation problems and numerous other situations with this facility. Collins: Air quality is very bad and is becoming worse not better; dysfunction is incredible and getting worse; walk through the cell block area occurs many times in the day; it was built in 1978 and has major problems McKelvey: Referenced the monies approved last year, and how much it is to renovate vs to construct a new building. No sense at all to renovate re: Kaestle Boos and Weston and Sampson Needs Assessments; and if renovate we would have to rent trailers and/or house prisoners in another Town. Cotton:Where it would be built—where would it go? Laurent: Will be built right behind the existing one. DeBoer: DPW building has been on for years, why hasn't the PD been in the plan before? Laurent:The PD Station was added last year due to the failure of HVAC; anticipated at this time there would need more renovation; monies would be repurposed; go out to bid for design and engineering. Renovation $33 Mill New Construction $36.5 Mill includes repurposing the HVAC monies from FY24 CIP McKelvey: Can we tour the current PD station? Laurent: Yes DPW Facility Design Engineering Laurent:This has been in CIP for many years—a conceptual plan was done in 2014; the building was built in 1985 and there are lots of deficiencies: no adequate ventilation, etc. Funds for Engineering and Design Renovation is estimated to be $1.6 Mill Cotton: 2014 plan was just conceptual? Laurent: Yes McKelvey: New money is being requested? Laurent: Yes DPW Wash Facility Laurent:As of today, DPW staff members have to go out in the DPW yard and use an old fire hose to wash the equipment and vehicles and all of the runoff is going into the groundwater catch basins rather than being recirculated; It is now estimated to cost$3.5 Million rather than the $1 Million figure that was inserted in the plan a few months ago. If just the design is done it will cost approximately$479K. Cotton: Is this is a separate building that is proposed? Laurent: Yes DeBoer: We are focused on wastewater treatment etc, so it doesn't make sense not have this facility to prevent the runoff. McKelvey: Can it go into the wastewater treatment facility? Laurent: At this time not included in the plan— and the Town will still want to recirculate water to save on the cost of water. MMHS Parking Lot was approved for FY22 CIP and was delayed due to the proposed solar array that was going to be constructed and there is still no date for solar project to go forward. This vote reauthorizes the project it is not a new proposal. Fire Alarm Systems Laurent: MMHS contractor said that the alarm system is too old for technical support, etc. so it needs to be replaced, and the Fire Station is proposed to be done the following fiscal year; $128K would replace all at MMHS. Assistant Town Manager Wayne Taylor asked if we can avoid a "Sole Source" vendor? Laurent: Yes,the specs just need to specify a system or equivalent— not proprietary. Senior Center Roof Laurent:This has been in the CIP plan and an inspection was done this past year. It is a good candidate for restoration rather than replacement so it is recommended to do it now for approximately$160K McKelvey: Are there problems now? Laurent: There have been leaks, and we want to stay ahead of additional issues.