01/10/2024 CAPITAL IMPROVEMENT PROGRAM Minutes

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*APPROVED 1-18-2024* Capital Improvement Program Committee Minutes January 10,2024 School Safety Security it KCC Laurent:This product would go on the first floor windows of the Coombs School and would delay an intruder and prevent shattering; the estimated cost is $45K. Collins: Has this had already been installed? DeBoer: This is already in process at QS and MMHS as there is not as much glass as there is at the Coombs School so the cost was under the $25K threshold for CIP. Collins: Does it interfere with Police and Fire communication?School Finance Director Ashley Lopes: The School Department is in communication with Police and Fire DeBoer: It is a 3M product used instead of bullet proof glass which is very expensive. Collins: I am certainly not against it, but we need to make sure that the Police and Fire Departments are informed to make sure that they can communicate with people in and out of the building. Lopes:This system is used around the Cape at other schools. Community Building Needs Assessment Recreation Revolving Account Funding Laurent:This is the first step at looking at real numbers for a Community Building that would be funded through recreation revolving account at approximately$40K for a needs assessment, site selection and conceptual design of the building. McKelvey: Asked Recreation Director Mary Bradbury how this would affect the Recreation revolving account? Bradbury: The revolving account is user fee based and there is a healthy balance now. This has been on her CIP for 10 years, design and components on it, reflect on needs of a true Community Center Cotton: Location? Laurent: Part of the conceptual design is site selection. Cotton: If this is built then the Town could sell or repurpose current Kids Klub and Offices on Rt 130. DeBoer: Should be built near elementary schools. John Livingston: Would there be a pool? Bradbury: A pool is probably not feasible. McKelvey: Would operating costs be included in the needs assessment? Laurent: Not necessarily, the next phase would determine that. Don Myers (School Committee member)—This project has been in the CIP plan for many years—Needs Assessment should be done and it would be a policy decision of the Select Board for the "Use of Town Facilities" fee schedule Laurent: For instance the School Rental Fund was used for the reupholstering of the seats in the MMHS auditorium. Myers: This is an opportunity for revenue generation. Laurent:This type of building is not a huge revenue source—serve community FIRST McKelvey: This is just essentially an assessment/ needs analysis for FY25. Don Myers: This would allow the Town to go back to a centralized voting location—rather than the three used now. Heritage Park Improvements Phase 11 CPC proposed funds Laurent: Submitted to Community Preservation Committee (CPC) for$70K. Town Counsel issued opinion that CPC projects need to go through CIP. This has been in the CIP plan. DNR Boat/Equipment Storage Laurent:The Town purchased Mercantile Way site for the Natural Resources Department (DNR) but it is limited in terms of storage, etc. DNR has been using the old skateboard park behind Police Station, but there are no utilities, and if the Town constructs a new Police Station that spot is gone.This facility could be built off of Red Brook Road and we have $30 K left over from prior CIP projects that could be repurposed for this fenced in area with water and electricity. McKelvey: What about concerns about DPW Wash facility? Laurent: There would be gravel bioretention around the perimeter, and big cleaning jobs would be done at the DPW Wash facility.