01/30/2024 CAPITAL IMPROVEMENT PROGRAM Minutes

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Capital Improvement Program (CIP) Committee Minutes January 30, 2024 (Approved 3-7-2024) Mrs. DeBoer asked if the Town Manager was aware that the radios do not work now. Mr. Collins asked who had said that. Mrs. DeBoer said her concern is that the communication doesn't work now. It was referenced that the School Resource Officer had told her of the communication problem with the security film. There was general discussion about what exactly is needed to implement this project properly, if repeaters are needed or other equipment. School Finance Director Ashley Lopes stated that there are schools all around the Cape and the state that use this film. Mr. Collins said that the CIP needs to be presented the total cost of the film, communication repeaters, etc that were included in the cost of this equipment in other Towns. School Finance Director Lopes agreed. School Superintendent DeBoer said that this has been an ongoing problem for years and it has not been addressed. Town Manager Collins said that Fire Chief called him and told him about the problem with radio communication this year and that the School Resource Officer does not speak for the Police Department. Ms. Lopes then stated that the Police have had conversations about the existing radio communication problems. Mr. Collins stated that there are currently too many layers of hearsay and he will meet with the DPW Director,the Fire Chief,the Police Chief,and the School Superintendent soon to discuss this in detail. DPW Director Laurent: Said that a study will be done when there is no school to see if there is a concern. I am not aware of any conversation about the other two schools (Quashnet and MMHS). Mr. Livingston:Why wouldn't the Fire Chief have mentioned this communication problem before?Collins: The Deputy Fire Chief had recently attended a training session and there was information presented with regard to security film and brought it to the Chief's attention. Mr. Collins then recommended that the CIP Committee table this one item, and he will hold an operations meeting as referenced earlier and he will report back to the Committee. Mr. Cotton said he finds it amazing that if the film is added for safety and we have a communication issue,that all issues should be resolved before the film project moves forward. Ashley Lopes replied that the school has three vendors that recommended glass doors, etc. in coordination with the School Resource Officer. Mr. McKelvey said regardless we need more information. The Town Manager will hold an operational meeting at 9:30 am on Monday, February 12, 2024 about this. Mr. Cotton suggested putting off the $100,000 Flooring Replacement item for one year and then there would be $100K to deal with the security film issue. Ms. Laurent answered that the $100K was to address the MMHS cafeteria and MMHS science labs flooring, and if only$55K is allotted, probably, only one of the projects could be done. Yes, it could be deferred. Mr. Collins said that he would prefer leaving the flooring replacement at $55,000, and then fund $45,000 for the Security Film. It was recommended to table $100,000 until the information is obtained from the operational meeting. Mr. McKelvey questioned the Planning and Construction Committee's Community Building, if it could be added to the FY25 CIP projects. Town Manager Collins answered that it would be irresponsible to focus on a new building when we have old buildings that need immediate assistance. Mr. Cotton stated that there is a proposal for a privately built indoor sports facility, might have an effect. Might change the need for this. The Town Manager asked if there was any more discussion on his recommendations of the Planning and Construction capital requests as per the table on the next page.