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issuing the previous tenant a 1099-C for the cancelled debt, Ms. Conn will investigate the
<br /> requirements, the alternative is to go to small claims court. Ms. Meizinger moved to approve
<br /> the write off the 667 vacated tenant balance in the amount of$1,224.00, seconded by Ms.
<br /> LeClair. Motion Carried. 5-Ayes, 0-Nays. The financials did not reflect a budget comparison as
<br /> the budget has not been completed. After a brief discussion, Ms. Meizinger moved to approve
<br /> the 9/30/2023 Quarterly Financials, seconded by Ms. LeClair. Motion Carried. 5-Ayes, 0-
<br /> Nays. Ms. Conn then reviewed the October 2023 Warrants. Ms. LeClair moved to approve the
<br /> October 2023 Warrants, seconded by Ms. Meizinger. Motion Carried. 5-Ayes, 0-Nays.
<br /> 4. Executive Director's Report & Updates:' Ms. Conn reviewed the vacancies, one at Homeyer,
<br /> two at Asher's Path, and one at Great Cove, there are three more vacancies expected, one at each
<br /> property. Capital Project updates, the vacancy turnover project # 172067 is complete and Ms.
<br /> Conn presented the Certificate of Substantial Completion, as well as the Certificate of Final
<br /> Completion. Mr. Klein moved to approve the Certificate of Substantial Completion, and
<br /> Final Completion of Project 172067, and release the payment in the amount of $9,760.00,
<br /> seconded by Mr. Shackett. Motion Carried. 5-Ayes, 0-Nays. Ms. Conn then reviewed the bid
<br /> results and architect recommendation letter for Breezy Way Roofs, Siding, & Windows Project
<br /> 172052. After a brief discussion Ms. LeClair moved to award the Breezy Way Roof, Siding,
<br /> & Window Replacement Project 172052 to the lowest bidder, Vareika Construction, Inc. in
<br /> the amount of $493,700.00, and authorize the Executive Director to execute the necessary
<br /> contracts, seconded by Ms. Meizinger. Motion Carried. 5-Ayes, 0-Nays.
<br /> 5. Old Business: Mr. Klein reported that the last CPC meeting was cancelled so there were no
<br /> updates. Ms. Conn reviewed the tracking worksheet of Board Member Training and Procurement,
<br /> the OIG has a new website, and Ms. Conn presented the dates of the upcoming recommended
<br /> trainings on the "OlG Academy" website. She further discussed the new Executive Office of
<br /> Housing & Livable Communities (EOHLC) portal that will be launched soon, all board members
<br /> will receive an e-mail from EOHLC directly. Ms. Conn reviewed the Spectrum Compliance
<br /> Monitoring Preliminary Owners Report, the staff is working on responding to the questions and
<br /> recommendations of the report. Ms. Conn then reviewed the Performance Management Review
<br /> (PMR)that was sent to all board members by EOHLC,the site visit went well with no deficiencies.
<br /> Ms. Conn then reviewed the ratings process for the Agreed Upon Procedures (AUP) for the fiscal
<br /> year ending June 30, 2023. Mashpee Housing Authority's report indicated that there were no
<br /> exceptions in any of the categories. Ms. Conn noted that she did not end up applying for this
<br /> round of funding to the Community Preservation Committee (CPC).
<br /> 6. New Business: Ms. Conn reviewed the Capital Plan Revision adding Project 172068 —Homeyer
<br /> Flooring Re Tlacement(s). She prepared a summary of flooring sq. ft. pricing recently submitted
<br /> by various vendors. Mr. Klein moved to award the flooring replacement(s) and repairs for
<br /> Project 172068 to Wright Flooring, seconded by Mr. Shackett. Motion Carried. 5-Ayes, 0-
<br /> Nays. Ms. Conn presented quotes to remove and stump grind two dead trees at Breezy Way;
<br /> normally, this decision would be made under the day-to-day operations, but since the project may
<br /> force the overall reserve levels to dip below the required 35%, she is presenting the quotes to the
<br /> board for approval. Ms. LeClair moved to approve the tree removal project, and award to
<br /> Beach Point Tree,Inc. in the amount of$2,000.00,and utilize reserves even if they fall below
<br /> the 35% requirement, seconded by Mr. Klein. Motion carried. 5-Ayes, 0-Nays. The board
<br /> reviewed EOHLC MRVP Notice FY24-03 regarding MRVP transfer policy, and coverage area.
<br /> Ms. Conn asked the board to establish the coverage area for Mashpee Housing Authority (MHA)
<br /> to be all of Massachusetts. This will allow Mashpee to maintain all it's current amount of vouchers
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