2001-2005-SENIOR CENTER BUILDING COMMITTEE

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Grant Manager. Susan Gray distributed an updated Project Budget, dated 7/12/04. There has been a revision to the actual budget. The cost of$4000 to get a building permit was absorbed by the architect. Therefore, this line item was deducted from the budget, bringing the total budget number down to $10,336. Through June 2004, 75% of payments to the contractor have come from the Town fund, and 25%from the grant. Regarding the payroll issues, Sharon Travers-Gay is still looking for missing payroll reports. She has emailed Joyce Mason and JCA inquiring whether they have the missing reports but has not yet heard back from them. Susan noted that the Clerk of the Works costs were running close to the budget. Iry requested that Susan provide the building committee with a copy of the grant rules and regulations regarding the use of the Senior Center building. Site Meeting. Iry reported that the next site meeting had been postponed to the following Monday because JCA engineer Bob Clark is on jury duty. Iry has asked for information from the contractor on the costs for the partition supports and the fireplace casework installations. PROJECTS Furnishings—Jim Long. A number of chair selections are being assessed by the COA . The chairs are priced high; Jim has asked the vendors to come down on their prices to$100 per chair. The furniture subcommittee will reconvene the end of this week to make a final decision on chairs. They are also looking at tables, both single piece contruction as well as ones that break down. Breakdowns are more expensive, and the committee agreed that the senior center probably would not need this flexibility for the Conference Room. Also, one piece tables present very well. The furniture committee is also looking at desks, as well as lounge and lobby furnishings. Regarding office equipment, Bud Abbott is looking for donations of computers. Several existing typewriters at the Senior Center will be selected to bring to the new building. Iry asked that Jim be prepared to bring final furniture selections to the next building committee meeting on 8/09/04. A late August order date should accommodate November delivery. Landscaping—EdAdams. Ed reported that he is still waiting for a follow-up meeting date from the Mashpee Commons, in order to decide who will pay for the well and irrigation, and to agree on a plan to meld their landscaping plans with the plan submitted by the landscaping subcommittee. Iry stated that if, by the time the septic system issue is resolved, the Commons still has not come to any mutual agreement with the landscaping subcommittee, Ed and his committee will need to go forward with their own plans on well and irrigation exploration. Iry estimates that the septic decision will have been made by 8/09/04, the date of the building committee's next meeting. Decorations/Selections. Terry Herman and Diana Lannon are working on this, keeping in mind that flammability regulations must be met. They are also looking at blinds. Grand Opening Committee. Iry stated that we need to start work on plans for the grand opening event. The Friends as well as COA will be on this committee. A chairman needs to be appointed, and Iry asked the committee to be thinking about who might be a good choice for this job. Ideas for the event included a ribbon cutting ceremony followed by a reception, as well as incorporation of a fundraiser Susan Gray reminded the committee that typically, DHCD personnel are invited to these events. Fund Raising. The committee is doing a mailing to all million dollar plus people, followed by a general mailing to the Town. A member of the fundraising subcommittee will be invited to the Building Committee's next meeting on 8/09/04. The next meeting of the Building Committee is scheduled for 8/09/04, at 1:30 PM at Mashpee Town Hall, conference room 2. As there was no further business, the meeting was adjourned at 3:05 PM. Respectfully submitted, Ina ohm Recording Secretary 2