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** Merry Sue made a motion to instruct SMMA to build 2 models -site <br /> and building for a cost of $10 , 014 . 40 to be paid from <br /> reimbursables . Paul seconded the motion . All members were in <br /> favor . ** <br /> Next Steps : <br /> Ian is concerned about moving into the design development phase with an <br /> overage . <br /> Paul said he is comfortable because he knows what SMMA' s contract <br /> requirement is . We won ' t have a better handle on the cost until the next <br /> phase . <br /> Ian said the Committee will just get more and more in the hole . It could <br /> be additional wasted time trying to get back on track . He is concerned . <br /> Ed Frenette said there may be some things the Committee is not happy with <br /> but it may be the only way to proceed i .e. loosing some playing fields or <br /> even more extreme loosing the auxiliary gym. <br /> If you are comfortable with us proceeding , but saying we have to meet our <br /> contract requirements , SMMA will say you have to lose x , y or z and that is <br /> that. We will have to come down firmly with decisions. <br /> Paul said presently the cost is off $1 . 5 million on a $21 million project, <br /> that is not much to be off. <br /> Ray said you won ' t get better pricing until you get better drawings . <br /> Paul said , in defense of Ian , there are some parts of the project to be <br /> looked at i . e . the front area - what will shape changes do to the cost? <br /> Ray said they are working on this project, they are simplifying it . <br /> Ian said fie is not comfortable . He wants to see preliminary thought given <br /> to strategies in case it remains over budget. <br /> Ed Frenette agrees . They will take an accounting of what changes the <br /> Committee has agreed to. <br /> Joe asked if mechanically and electrically they have closed in on a cost <br /> for the infrastructure? Not yet. <br /> SMMA needs an interim meeting with Chartwell re : the value management <br /> issues . <br /> Peter quickly reviewed the items the Committee discussed and/or decided <br /> upon before the architects arrived. <br /> Peter asked why they don ' t agree with lowering the foundation and adding a <br /> berm? <br /> Ed said it make every entrance look like a bunker . Dan said there is a <br /> problem with moisture running off the higher elevation of the berm and it <br /> will dry out and be difficult to maintain . <br /> Peter asked SMMA to price it out. <br /> The Committee will meet next week Aug 9th - SubCommittee reports . <br /> The architects will return in 2 weeks -Aug 16th . <br /> Merry Sue made a motion to adjourn at 7 : 40 p .m Joe seconded the <br /> motion . All members were in favor . ** <br /> Minutes submitted by Arden R . Cadrin . <br /> 9 <br />