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Chartwell also has this document . <br /> Phil Poinelli left the meeting at this time . <br /> Greg Taylor submitted a memo to the Committee. He would like to see the <br /> Clerk of the Works be either a registered professional engineer or <br /> architect. <br /> Paul said he does not know of anyone who will fit that criteria. You want <br /> someone who knows the nuts and bolts of getting the building built and <br /> together . <br /> Paul said there are two areas to be discussed : Chartwell ' s services for <br /> the construction phase and Clerk of the Works . <br /> Ian provided an outline of services he will provide and Paul has had many <br /> discussions with him in the interim. Services they will provide: <br /> - report progress of on site meetings <br /> - attend Committee meetings <br /> - payment control <br /> - schedule <br /> - budgetary control <br /> - change order review <br /> - FF & E liaison <br /> Bill asked if Chartwell can authorize payment as invoices come in? <br /> No, they check it and bring it to the Committee for approval . <br /> Paul said you don 't want subcontractors to be ahead of the curve . <br /> Steve asked if Chartwell wants to try for the Clerk of Works functions? <br /> Ian said they can hire the Clerk on the Committee 's behalf , under the <br /> direction of Chartwell' but it will not be a current Chartwell employee . <br /> They do not have that expertise. <br /> Paul said Chartwell ' s firm would act as a backup for sick and vacation <br /> time. <br /> Steve asked why they are not suggesting the Clerk become an employee of the <br /> town , under the direction of Chartwell? <br /> Paul said it could be done that way, similar to the way other consultants <br /> but selection has to be based solely on qualification. If they do not do <br /> it that way, they are not obligated to advertise and take an unknown price. <br /> As a Chartwell employee, they can discuss the price. <br /> Steve said there is a bigger legal hold if the Clerk works for the town <br /> directly . <br /> Merry Sue said it would be the same because Chartwell works for the town so <br /> everyone who works for him is the town ' s employee . <br /> Paul said he discussed the idea with Town Counsel and both Pat Costello and <br /> John Giorgio had no problem with it. <br /> Steve asked Ian how he would plan to hire this person? <br /> Ian said he has 2 applications and has met with them already . He would <br /> then bring his recommendation to the Committee who has the right to accept <br /> that person , or not. <br /> Paul said the Committee has received resumes of two strong candidates . <br /> 9 <br />