NA-MASHPEE HIGH SCHOOL PROJECT MANAGEMENT

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i Mashpee High School Project Management cchartwafl Attachment to letter to Mr. Paul Griffin dated September 12, 1995 The following points refer to the numbered paragraphs as marked on a copy of the Contractor's letter dated August 31, 1995 attached and are provided to augment the comments in our above-referenced letter. 1. (a) All of the requests issued by Chartwell and, as far as we are aware, by SMMA, were for items required to be supplied by the Contractor in accordance with the Specification. 1. (b) The requests, both written and verbal, were reasonable and normal for public works in Massachusetts. 1. (c) Everything we asked for - shop drawings schedule, shop drawings log, schedule of values, construction schedule, prevailing wages returns and MBE/MWBE returns - took far longer to obtain than the time permitted in the Specification because everything had to be resubmitted, often more than once. 2. (a) The opening sentence is patently incorrect: the Project is not on schedule nor was it so on August 31, 1995. Reference to the approved construction schedule and the cashflow schedule will confirm this fact. 2. (b) A lot of the Contractor's administrative efforts were wasted in having to revise and resubmit requests referred to in 1 above. The paper trail will confirm this fact. 2. (c) The position was not helped by the length of time it took the Contractor to recruit a project manager for the Project. When the project manager appeared, a lot of his time was taken up with non-critical administrative work such as Prevailing Wages returns, EEO returns and general paperwork. His time would have been much better employed in paying attention to schedules, shop drawing submittals and the like with support staff attending to the non-critical items. 2, (d) Chartwell/Clerk of the Works made numerous offers to the Contractor's project manager to discuss matters informally in the Owner's site trailer i.e. to foster the teamwork approach. This included an offer to go through the paperwork requirements of the Specification. Only on one occasion did the Contractor avail of the opportunity (Prevailing Wages). 3. (a) The Specification is unambiguous as to the purpose and object of the construction schedule and the schedule of values. The two documents are clearly linked so that the Owner, the Owner's Representative and the Architect may know the exact status of the Project in terms of time, cost and resources at all times.