1/12/2012 HOUSING AUTHORITY Minutes

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t There was no public comment. SECRETARY'S REPORT: T: Minutes for the regular meeting hold on November 17, 2011 were mailed to members before the meeting. A motion was made by Mr. Shackett and seconded by Mr. Halpern to accept the minutes as presented. The motion was adopted. Minutes for the executive session at the regular meeting held on November 17, 2011 were mailed to members before the meeting. A motion was made by Mr. Shackett and seconded by Mir. Halpern to accept the minutes as presented. The motion was adopted. TREASU ER"S REPORT: F T: Budget to Actual Report: Mrs. Botsford presented the budget to actual report, prepared by the fee accountant, and reviewed it with the board, explaining the variances. The report is based on the budget that was approved by DHD in December. Accounts Parables: Mrs. Botsford presented the warrants for signature. The warrants for signature tonight are for the months of November and December 2011 and total as follows: For November: $29,295.82 for 4001, $6,456.00 for Section 8, $19,385.08 for MRVP, and $50,0 26-68 for Asher's Path Apartments. For December: $46,6070.78 for 4001, $6,456.00 for Section B, 181193.00 for MRVP, and $31,527.51 for Ash is Path Apartments. Dent Delinquencies: Mrs. Botsford reported that vire have all rents paid in full at Asher"s Path and Hor ever village. We also currently have 100% occupied at all developments. Today she went to court for the eviction of the resident at Breezy Acres who has not paid rent. We received a default judgment and expect to have possession in about 3 weeks. motion was made by Mr. Harsch and seconded by Nor, Shackett to accept the treasurer's report as presented. The motion was adopted. EXECUTIVE DIRE T FUS REPORT: Mrs. Botsford stated that she had mailed her report to the board for the months of November and December and she added the following as an addendum to her report: • I also attended the joint meeting with the Selectmen, Affordable Housing Committee, members of the Community Preservation Committ e which vias,led by the Cape Cod Commissxon's housing specialist, Paul Fuchinslas. • I also attended the electmen"s meeting Monday night to offer statistics, as requested by the Chairman of the Mashpee Affordable Housing Committee. They are starting the process to gain the tern's support for a piece of land —950 Falmouth Road —to be given for an affordable housing development. This may want to be a topic for discussion at a future meeting. • The Auditors were here last week for the annual Asher"s Path financial audit. They should be finishing up within the net fever weeks. 0 I'm done the 1r-2s and started processing the 1099s. They will all be out by the end of the month. • We received written confirmation from DHCD that they will be contributing to the cost of tying in the existing Chapter 705/Breezy Acres apartments into the septic treatment system when the Breezy Acres Expansion is built. That part of the job will have to be publicly bid, per procurement lave, so I will be handling that. A CFA (Contract for Financial Assistance) will need to be approved and signed by the board, but DHD hasn't sent it to me yet. It was stated that if the Affordable Housing Committee wants Mrs. Botsford to provide information/statistics thea that would be fine, but if it gets to the point where they want assistance with an RFP, we would need to discuss the impact of this work on the executive director. i Page f