6/3/2020 PLANNING BOARD Minutes - Laserfiche WebLink

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requiring finalization between Phase I and Phase II and testing for the sewer lines and manholes. As a result, the total base amount was $97,250, and adding 50%, the total security amount for Phase III was $145,875. Mr. Rowley further recommended total release of the security for Phase lI, reporting that previous stormwater areas of concern above Rock Landing Road had been repaired and improved, although Mr. Rowley noted two small areas of erosion requiring management. Mr. Falacci referenced a small amount in Phase I and Mr. Rowley responded that he addressed Phase I in his earlier letter, amounting to approximately $13,000. There was discussion regarding the request to reduce the security for Phase III and Mr. Rowley confirmed that the prior amount approved for Phase III was $952,500 from 11/5/19. It was recommended that $145,875 be retained for Phase III and the remaining balance be returned. MOTION: Mr. Balzarini made a motion to release the existing surety and any related interest for Cottages Phase I. Mr. Callahan seconded the motion. Roll call vote: Mr. Balzarini-yes; Mr. Cummings-yes; Mr. Callahan-yes; Chairman Waygan-yes MOTION: Mr. Balzarini made a motion to release the existing surety and any related interest for Cottages Phase II. Mr. Callahan seconded the motion. Roll call vote: Mr. Balzarini-yes; Mr. Cummings-yes; Mr. Callahan-yes; Chairman Waygan-yes MOTION: Mr. Balzarini made a motion to reduce the surety for Phase III to $145,875. Mr. Balzarini expressed concern about the first catch basin in Great Oak Road being filled with sand from the existing project„ and did not wish for the Town to be responsible for cleaning the system. Mr. Rowley noted that he had been in conversation with Mr. Falacci regarding the matter. Mr. Falacci stated that they would clean out the system and Mr. Rowley recommended that the crew also clean the next catch basin as well Mr. Callahan seconded the motion. Roll call vote: Mr. Balzarini-yes; Mr. Cummings-yes; Mr. Callahan-yes; Chairman Waygan-yes TOWN PLANNER REPORT Postal Service Builders' Guide for Developers-Mr. Lehrer reported that he was in receipt of a document from the Post Office due to a request from Cape Cod Coffee to establish their mail for their location at Evergreen Circle. The Postal Service indicated that Evergreen Circle was required to establish community mailboxes, rather than service at each individual building. Mr. Lehrer considered the matter further and suggested that the Subdivision Rules and Regulations and Special Permit Regulations be amended to require that applications include a required plan to identify the location of the mailbox. Board members supported the idea. Mr. Rowley inquired about situations where each parcel of land in a Subdivision would be sold separately and Mr. Lehrer responded that the Planning Board could not identify the location of the post box, but should make developers aware of the need to address the matter with the Postal Service before receiving approval from the Planning Board. Mr. Rowley suggested that an area to pull off to collect the mail may also need to be added, or "adequate area according to the Postal Service." The Board agreed that Mr. Lehrer work with Mr. Rowley to develop language for the amendment. MVP Update-Mr. Lehrer reported that Mashpee had completed its planning process and was now a designated Municipal Vulnerability Preparedness Program community and eligible to apply for action grant funding. Mr. Lehrer met with the Board of Selectmen recently to discuss the pursuit of grants. Previous meetings with stakeholders had identified priority action items to include coastal and 4