2010-Annual Town Report - Laserfiche WebLink

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contact for reporting of discrimination or harassment. each department's payroll entry clerk ~. in order to The Human Resources Assistant and the Human implement contractual changes to the payroll system Resources Director attended a training workshop on as well as provide assistance with the needs of the the Prevention of Discrimination in the Workplace. diverse requirements of each department's payroll. ,.j1 We tracked performance appraisals and proba- Throughout the year, we continued to implement tionary reports, assisted with budget information,pre- health insurance changes prompted by the adoption of pared the town's unfunded liability report, processed Chapter 32, Section 18. Retirees, spouses and surviv. 1 and checked employee change of status forms,coordi- ing spouses who are retired and eligible for Medicare nated entry-level and annual physicals and drug and through Social Security are required to enroll in alcohol testing under the Department of Medicare Parts A&B (if eligible). By voting Section Transportation Laws, attended grievance hearings, 18, the initial savings to the Town was approximately Safety Meetings, Affirmative Action Committee/No $14,330 a month plus in the past year, there has been Place for Hate Meetings, American With Disabilities an additional savings of approximately $7,490 Act Committee Meetings,Department Head Meetings monthly for a total savings of about$21,820 monthly, and the annual Cape Cod Municipal Health Group . i Benefits Meeting. Also, in keeping up with the responsibilities under the Massachusetts Health Care Reform Law,we . ; Surveys for current salary information and posi- coordinated an open enrollment period for employees '. tion analysis and updates of job descriptions were who are not eligible to have the town's health insur- conducted. Assistance was provided by the Human ance so that they could choose one of the common- Resources staff to the Town Manager in projecting the wealth plans and arrange for a payroll deduction. We cost of settling contracts. New rate schedules and ' contract updates were also done through this depart- also fulfilled our quarterly filing requirements to DUA g P under the Massachusetts Health Reform Act Fair ment and contractual rate changes were verified and implemented. Share Contribution and we continue to meet our oblig ation of filing a Health Insurance Responsibility The Human Resources Department staff is Disclosure (H.I.R.D.) form with the Division of responsible for management of new employee orienta- Health Care and Finance. tion and benefit enrollment; administers and coordi- The Human nates open enrollment and on-going communication as the coordinator Rfo sthe mandatory thicsurs Assistant was ptraining with employees and vendors for the Town's health required by the State Ethics Commission for all pub- j insurance, life insurance and dental insurancero- grams, retirement and 457 plans, short-term disability tic employees. The Benefits Administrator coordi- Y nated a wellness fair sponsored by the Cape Cod plans,and pre-tax plans,and an eye med program. We provide information about the Town's Employee Municipal Health Group. Assistance Program. We also assist with unem to - p Y We continue to send staff to seminars for safety ment claims and file for the Town's seasonal designa- training. The Safety Committee meets quarterly with tion with the Mass. Division of Unemployment. We excellent attendanceourve processed employment verification requests and pro- lic safetydepartme tsmH.R adstras atff i aended na on- vided statistical information for State and Federal sumerism workshop which included wellness, better EEO reports. awareness of health insurance coverage, the cost of health insurance, and retiree plans. A Smoking The Payroll Administrator is instrumental in uti- Cessation program and a Diabetes Rewards Program lizing and updating the functionality of the payroll sponsored by the Cape Cod Municipal Health Group system in order to be as efficient and accurate when extracting salary and benefit data and when processing were offered to town employees. the bi-weekly School and Town payrolls. The accu- For theracy of the salary and benefit data is crucial in regards ities will be opcontinue make every y efforour t to be sajor np- to weekly, monthly and quarterly remittances recon- � portive to the administration and employees of the ,,. ciliations, required reporting and invoicing as well as Town to be fiscally responsible by continuing to be assisting with budgeting and audits for cost effective- more involved with Benefits Management, payroll ness. The Payroll Administrator works closely with processing, assisting with updates within the health \ 96 �� Vii .-= •: ., •�.- �,�,,..��.-.,� - �