2019-Annual Town Report - Laserfiche WebLink

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• Continued support for Mashpee TV using new large screen projectors, laptops, audio equipment, and DVD recording equipment to greatly improve the video and audio quality for the Residents of Mashpee. Goals for Fiscal 2020 • To provide consistent, cost effective and secure connectivity to all Data Processing Resources for all Town of Mashpee departments. • To continue to expand the town wide network of security cameras to provide increased security for residents and town assets. • To expand the MUNIS financial software to include automated Time and Attendance entry. • To expand the types of Permits and Stickers that can be purchased on-line via credit card at the Mashpee Web Site. • To continue Phase 2 of the multi -year Digital Records Management project to alleviate the large amount of paper document storage within town departments. Type of documents requiring electronic scanning, storage, and retrieval are GIS maps, engineering documents, building plans, contracts, Meeting Minutes, Presentations, and Legal Documents. • Continue the PC Installation and Replacement Plan that replaces 33% of the desktops each year to maintain a 3 year Lifespan and Depreciation Cycle. • Maintain awareness of new systems and applications and train user community on proper usage and policies. • To continue Cyber Security training initiatives to enhance overall safety of town data. Three Year Plan and Outlook: • To provide consistent, cost effective, and secure connectivity to all Data Processing Resources for all Town of Mashpee departments. • Continued support and statistical evaluation of our private network to provide a solid, secure, cost effective backbone to all Town data processing needs. • To do a much better job of harvesting financial data out of MUNIS. • To constantly research ways to enhance and expand our private network to better support those in the field, namely Police, Fire, EMT's, and Paramedics. Report of the G1S/NG911/CRS Coordinator To the Honorable Board of Selectmen and Citizens of the Town of Mashpee The GIS Coordinator is responsible for the Geographic Information Systems of the town along with local administration of the Next Generation (NG) 911 program, and the coordination of the Community Rating System (CRS). The CRS is a Federal Emergency Management Agency (FEMA) program that gives communities potential discounts on certain flood insurance rates based on flood mitigation steps a community has implemented. Mashpee is currently assessed at a Category 8, which provides some residents living within a Special Flood Hazard Area (SFHA) with a 10% discount on flood insurance. The role of the CRS Coordinator is to ensure relevant programs are properly documented for annual review and an in-house audit conducted by FEMA every five years. Mashpee underwent its first annual audit since entering the CRS program in 2017. 1 am happy to report that the town retained its Category 8 rating. The NG911 program began in 2017 but 2018 saw continued refinement of a master address list and development of a map of points that was derived from statewide mapping of buildings. Previous years used a system referred to as the (E)nhanced 911 system. This system relied on a caller's address based on a predicted number range on a given street and lacked the accuracy expected today in a GPS enabled world. (N)ext (G)eneration 911 uses a geocoded point to identify a building's precise location, whether that is right on the street or out of sight at the end of a long driveway. In concert with the IT Department, the GIS Coordinator has continued scanning of all large format .m