08/20/2001 SELECT BOARD Minutes - Laserfiche WebLink

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2 Board of Selectmen Minutes August 20, 2001 r APPOINTMENTS AND HEARINGS: Mashpee Women's Club: On behalf of the Board of Selectmen, Selectman Marsters presented the Mashpee Women's Club a check in the amount of$5,024.37 earmarked for the Old School House. Funds for building improvements were obtained from a previous and older donation account. It was noted that the Women's Club in conjunction with the Mashpee Historic Commission have worked together to enhance and maintain the culture of the Town of Mashpee. Melanson&Heath— Status Report: Frank Byron of Melanson&Heath, Certified Public Accountants updated the Selectmen on audit activities related to the Treasurer/Tax Collector's Office and associated year-end auditing services. Initial recommendations for the referenced audit include additional office cross-training to support the Treasurer and Tax Collector, and to improve general automation by using updated financial software applications. The payment method associated to property taxes and the foreclosure process was also reviewed and recommended for improvement. Discussion followed with respect to the purchase of updated software to integrate with applicable financial and administrative departments. The issue will be further reviewed with the Network Administrator. Financial projections and computer needs will be considered for the October Town Meeting warrant. The matter will be placed on the upcoming Selectmen's agenda for further review and discussion. Melanson &Heath have offered to extend its services to assist with documenting policies and procedures and to provide additional office training and support for improvement issues associated to the Office of the Treasurer/Tax Collector. It was noted that an article appears on the Town Meeting warrant at this time for extended audit related services and activities.