09/27/1989 FINANCE COMMITTEE Minutes

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September 27, ' 1989 Page 2. Pam Davis of the Assessors Office joined the meeting. Ed stated that the Selectmen had indicated that there was the possibility that through new growth the Assessors might-offset the deficit. Carl .questioned how much it would cost the town if the bills were sent out late. Pam stated that it would cost the town about $42,000 a month for every month the bills are late out of the Assessors Office. Pam is present at the Finance Committee to discuss her article in the amount of $8,608.34 for two part-time clerks. One position is to keep an 18-hour-a-week position till June 30th, and to create another temporary part-time position. She stated that the Water District and the betterments have really added to the work. Pam Davis presented a survey that she had conducted that illustrates that the Assessors Office in Mashpee is understaffed compared to towns in similar situations. She agreed that the town is undergoing revaluation however this is not why she is requesting the help. She stressed that she is in need of someone just to do the everyday work of the department. Ed Dolan again reiterated that no recommendations were to be made at this meeting and asked Pam Davis to advise the Finance Committee of the new growth figures for the town. Marilyn Farren and members of the Personnel Board joined the meeting to discuss personal service contracts and also to discuss two articles they have on the warrant. The Personnel Board listed the following service contracts as being in effect: Deputy Cooper Joyce Mason, Admin. Asst. Mark Mason, Beach Supt. (expired 9/16/89) Chief Robert Ridgeway Ernie Virgilio Asst. Animal Control Officer Lifeguards-swim instructors (nothing in writing) Diane Kingsley, Librarian Jeff Nutting, Acting Exec. Director Lincoln Demoura, Superintendent Ed questioned whether or not the community school had issued personal service contracts, and felt there was a need to check on this. Personnel Board members noted that a position would be advertised at a particular salary, then a contract would be worked out by the Selectmen above the advertised amount. Marilyn stated that sometimes there is flexibility. For example if the funding were available July one and the position was not filled until September, the individual would be able to get more money but still fall in the PAP range. Personnel Board members stated that for the most part the personal services contracts conform to the PAP scale, however the fringe benefits might change. Ed Dolan and members of both committees agreed that there is a need for some sort of a memetandum_tlD the Selectmen, asking that they do not issue any personal service contracts or that those being considered be brought before both Finance Committee and the Personnel Board until some sort of a directive about these contracts is worked up. The Board Secretary was directed to type a memo to this effect, to be signed by both committees. (A 'copy of this memo is attached.) Ed noted that at last Wednesday's meeting the Selectmen had agreed to check into the part-time clerk situation. All clerks working over 19 hours a week are entitled to benefits and an attempt is being made to keep the part time people under the 999 working hours per year - if they do not stay under this number of hours they are entitled to benefits. Marilyn also noted that a benefits package is being considered for those employees who work under 20 hours per week.