11/27/1990 FINANCE COMMITTEE Minutes

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inance Committee Minutes ovember 27, 1990 age 2. The second issue Jane wished to address the Finance Committee about was voting precints. She noted that four precints had been approved. There would most likely be two precints voting in one place and the other two in an other place. . The locations are to be determined by the Selectmen. The town will require 24 new voting booths (estimated cost $3,576) , 16 tables (estimated cost $14,00), chairs (estimated cost $750) , and totes (estimated cost $800). Chairman Vaccaro noted that if elections were conducted in a facility with tables and chairs the town would not have to purchase these items and the approximate cost would be$4,500. She noted that iniY 92.she will be looking for more money for elections. Jane also asked if the Finance Committee would provide her with an agenda for their meetings. Jim agreed to Fax the agendas of all upcoming meetings to her so that they could be posted. Anne Shaw the Treasurer/Tax Collector joined the meeting to discuss her two Requests for Transfer. The first Request for Transfer is in the amount of $1,500. She has requested this money to purchase forms to print the motor vehicle excise bills in calendar year 1991. - She explained that up through December 31., 1990 the Registry of Motor Vehicles will print a 5-parr bill for towns at a cost of 150 per bill. This cost is collected via the Cherry Sheet. Starting 1/1/91 this service is no longer available. .This was not .known at the ttd- Ut was prepared and there were no funds appropriated or It. Anne needs the, money to purchase these forms to print and without the transfer she stressed that she will not be able to send out excise bills. She further stressed that about $500,000 is brought in each year through excise tax. Carl motioned that the request be approved and Deirdre 'seconded the motion. All members present were in favor of approval. Anne's second Request was for $20,000 for unemployment costs. Chairman Vaccaro stated that by 1/18/91 town unemployment costs would gb down $2,732 a month as people reach their maximum .collection period. He noted that there is enough money to pay the current bill. He recommended that the current bill be taken care of and suggested she return to the committee later. He noted there was the option of going into deficit spending. Members of the committee were in agreement with this suggestion and Anne agreed to return to the committee. The Request for Transfer was put on hold. The Finance Committee next considered a Request for Transfer from the Fire Chief for $162.30 for out-of-state travel. The 1989 fire truck had to go back to the manufacturer in Vermont for repairs. This request represents the cost of gas and meals. Chairman Vaccaro noted that the warranty on the truck states that the town is responsible for travel expenses in returning the vehicle for repairs. Tony Gallo motioned that the committee approve this request Vd Deirdre seconded. There was a unanimous vote of approval. The Finance Committee considered the need for a warrant article for the December 17th Town Neeting that would add funds to the Fincom Reserve Fund. The Chairman emphasized that if the committee did not have the money to cope with special emergency situations between now and May there might have to be specials to handle financial emergencies. The need for about $20,000 for unemployment, a workmen's compensation bill coming up and Poland Springs' bills illustrate the need for additional funds in the Reserve Account. Deirdre