Laserfiche WebLink
legal? Are there any departments who have done this? Ms. <br /> Rommelmeyer indicated that a department would have to sign a <br /> binding contract good for the fiscal year. Ms. Rommelmeyer <br /> indicated that for example, the Board of Health did this for their <br /> hazardous waste day. They wanted to encumber this money and they <br /> had to sign a binding contract. Mr. Baker also asked Tony Gallo to <br /> find out some information from the Board of Selectmen regarding <br /> auto insurance. For example, the number of vehicles, what kinds of <br /> coverage they have, etc. Members requested to have another copy of <br /> the listing of town vehicles. Tony Gallo will acquire the risk <br /> management study that was done on town vehicles. Mr. Baker also <br /> stated his concern to Ms. Rommelmeyer regarding the graph that Dan <br /> Goggin had done about the income that was coming into the town. It <br /> was so low. <br /> Ms. Rommelmeyer then discussed with the members the Reserved <br /> Receipts Transfers Omnibus Budget Article. The sources from the <br /> ambulance receipts are $15,000 plus $2, 322 for interest. These <br /> amounts were appropriated to pay principal and interest for an <br /> ambulance. The balance in the hotel/motel account was $83 ,092.. <br /> The amount in the shellfish account is $8,500. These total <br /> $108,914. The town is short $1 ,086 in the reserve account from the <br /> committment. Ms. Greelish asked whether the Finance Committee <br /> should drop from $110,000 to $108, 914 in their estimated receipts? <br /> Members decided to leave the amount at $110,000. <br /> Diane Rommelmeyer then discussed with the board members the payroll <br /> procedures. There are really four departments that are involved, <br /> Personnel, Treasurer, Town Accountant and the School.. School is <br /> responsible for doing everything themselves except that Marilyn <br /> Hendicks handles the benefits and entering them on ADP (Automatic <br /> Data Processing) . Each department is responsible for doing certain <br /> things for payroll, but Ms. Rommelmeyer is under the impression <br /> that one person could handle the responsibility after the data was <br /> originally input. She also felt there would be less chance of <br /> error with only one person responsible. She also felt that <br /> initially there would need to be some people hired for keying in <br /> information. The members also agreed that this would worth looking <br /> into as well as bringing payroll in house, instead of sending the <br /> final payroll to Providence for issuance. Members also discussed <br /> with Ms. Rommelmeyer the question of bi-weekly or bi-monthly <br /> payroll. This would save time. Ms. Rommelmeyer stated that we <br /> would still need a cross check, possibly having personnel work <br /> under the town accountant. She felt that once it was computerized, <br /> a 20 hour per week employee could handle the position. Ms. <br /> Rommelmeyer stated that should we decide to bring payroll in house <br /> the town should invest in someone with expertise because if the <br /> system ever crashed, we would need someone to know what they were <br /> doing to bring it back on line. Deidre Greelish suggested waiting <br /> until the town had a more dependable system. <br /> Tony Gallo was concerned with the factjthat many departments were <br /> asking for capital expenditures and the committee members tend to <br /> lose track of what they ask for. He• Mentioned that the fire <br />