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o Plan Review& Regulation Discussion <br /> ■ Commission discussed the need for consistent plan requirements across all <br /> regulatory bodies (planning, zoning,building,board of heath, etc.) <br /> ■ Subcommittee has started reviewing Regulation 3, considering moving <br /> some elements to Regulation 1 for clarity <br /> ■ Commissioners are encouraged to review project files in advance and <br /> request missing plans promptly to ensure informed decision-making <br /> o Construction Methodologies & Supplemental Plans <br /> ■ Commissioners have the right to request construction methodologies for <br /> projects, as specified in Regulation 24 <br /> ■ If project plans are insufficient for resource area protection, <br /> commissioners should request supplemental plans <br /> ■ Recent practice has been to request more detailed building plans, <br /> especially for projects in the flood zone <br /> o Flood Zone Project Requirements <br /> ■ Notice has been sent to most consultants and engineers that building plans <br /> will be required for flood zone projects (raze and replace,home additions) <br /> ■ This is not yet a baseline requirement in Regulation 3 but is becoming <br /> standard practice based on commissions requests <br /> ■ The goal is to avoid delays and continuances by ensuring applicants <br /> provide necessary plans up front <br /> o Site-Specific Concerns & Best Practices <br /> ■ Commissioners discussed specific examples of erosion and runoff issues <br /> at recent project sites (e.g., Wilson's Grove, Willow Bend) <br /> ■ Emphasized the importance of reviewing building plans to anticipate and <br /> mitigate potential problems, especially in sensitive areas like flood zones <br /> o Next Steps in Regulation Updates <br /> ■ Subcommittee will continue to work on Regulation 3, aiming to clarify <br /> plan submission requirements and develop improved language for future <br /> regulations <br /> ➢ Mechanisms to shorten meetings and reduce the amount of time with hearings <br /> o Concerns raised about the lack of space for additional meeting topics and the need <br /> for changes to support sustainable volunteer service <br /> o Suggestion to consider forming a subcommittee focused on efficiency <br /> improvements <br /> ➢ Supplemental Forms Filing Packet and NOI Checklist <br /> o Discussion on updating the NOI checklist to address recurring issues, such as <br /> missing Board of Health filings and plan/nitrogen calculation issues <br /> o Emphasis on the importance of landscape design plans for smoother application <br /> reviews <br /> 7 <br />