01/15/2025 CAPITAL IMPROVEMENT PROGRAM Minutes

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Meeting Minutes Capital Improvement Program Committee Meeting January 15, 2025 Laurent stated that the first project is the annual request for flooring replacement in the classrooms. The second request for security camera/UV R replacement is a new annual request. These are the video recorders that are for security cameras throughout Town. The intent is to replace these DVRs(now called NVRs) before they fail. The plan is to start at KC Coombs and, if funding is available, to look at Quashnet. The next project is construction funding for the Police Station renovation. The design is currently underway, and a construction cost estimate is expected to be available after Friday's meeting. The estimate last year was$36M, but it will likely be closer to$40M. The next project is replacement of the fire alarm system at the Fire Station with a non-proprietary alternative to facilitate maintenance by other vendors. Replacement of the system at the Middle High School took place last year. The next project is restoration of the rubber roof at the Senior Center, which would provide another 20- year warranty. The next project is the School HVAC Upgrades. Funding was approved at the May 2023 Town Meeting based on rough estimates to provide air conditioning in all three schools. Work is almost complete at KC Coombs. Design plans are being worked on for the Middle High School and the project should go out to bid in the spring. The $3,275,000 figure includes some funding to start the engineering design for Quashnet. The next project involves restoration of the non-solar portions of the Middle High School roof, in preparation for placement of some of the new H`VAC equipment. The next project is engineering design for the sewer connections at Town all and Archives, as well as engineering design to redo the parking lots. Both buildings are in Phase 2 of the sewer project, which is expected to go out to bid in the spring. The Town would be obligated to tie into the collection system once it becomes available, Mr. Collins added that the parking lot at Town Hall has been in rough shape for some time, but it did not make sense to redo it until the sewer connections had been made. The next two projects involve providing emergency generators at the Senior Center and the Library, neither of which currently has emergency power. Both locations are potential warming shelters. There is a possibility that the generator currently at the Police Station may be able to be repurposed for use at the Senior Center or Library, but preliminarily, it looks like the power requirements may not be compatible. It was asked if the School may be able to put any funds toward the HVAC project, and Ms. Lopes responded that the School previously contributed$2.5M from School Choice funds, but they would look into the possibility of additional funding. Laurent stated that there are potential utility rebates,which could be applied toward future HVAC work at Quashnet. At this time,there was discussion and a consensus among the Committee members to prioritize the Police Station and HVAC/roof work at the Schools over any new Wastewater initiatives,and to ensure CIP review of future Wastewater projects that meet the $25,000 threshold. Emphasis was placed on maintaining a balance between necessary infrastructure upgrades and debt management to preserve the Town's Triple A bond rating.