08/26/2025 COMMUNITY PRESERVATION ACT COMMITTEE Minutes

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,�yrxrasr�.a Town of Mashpee Community Preservation Commission " 16 Great Neck Road North ° Mashpee, MA 02649 The committee agreed the project should be closed, but the Chair committed to double-checking with the town accountant to ensure Barlett had been paid before final closure. This raised a broader point: once projects are complete, they should be closed out quickly so that any remaining funds can be returned to the CPC account and made available for new projects. Discussion of Project Closure and Reporting The committee returned to the broader issue of tracking open projects. They noted that funds tied up in unfinished or inactive projects reduced flexibility for new initiatives. While projects should not be closed prematurely, lingering accounts tied up unspent balances indefinitely. It was reminded to the group of their past discussions about requiring progress reports within a set timeframe—possibly two years after funding—so the committee could determine whether to extend, close, or rescind unspent funds. Ms. Waygan shared that there is a simple one-page reporting form used by the state for Affordable Housing Trusts, which documents annual expenditures and outcomes. She suggested adapting it for all CPA-funded projects. The committee agreed this could be a workable model. Each liaison could serve as the point of contact for their assigned projects, ensuring annual updates were collected by late July or early August, after fiscal year books were closed. This would provide timely information for CPC's annual public hearing in September. Once a program coordinator is hired, that person could assume responsibility for managing these reports. The Chair committed to bringing a draft of the universal reporting form to the next meeting. COMMUNICATIONS AND CORRESPONDENCE The Chair noted that CPC's required CP-3 Report a state filing summarizing all projects funded in the previous fiscal year—was due. She would prepare and submit it. ADDITIONAL TOPICS Chair Russell also mentioned that she had asked Ms. Wyman-Colombo for an update on Pickle Cove, but Ms. Wyman-Colombo said she had nothing to report publicly at this time. The Chair confirmed that the project had recently been the subject of an executive session of the Select Board,but no information was yet available for public disclosure.